Position title: SI Data Assistant
Reports to: Regional SI Coordinator
Location: At District assigned – Mbeya, Rukwa, Ruvuma, Katavi, or Songwe
Job Summary:
HJFMRI-TZ seeks to hire a self-motivated and talented SI Data Assistant. The SI Data Assistant is required to maintain and assure the effective use of the electronic database (CTC2, pharmacy module, HTC, DHIS2, HIT systems,etc), for data quality, proper use, and maintenance of CTC IT equipment, daily entering patient files, preparation, and sharing reports to partners and HJFMRI.
Main Duties and Responsibilities:
• Periodically Transfer and update HIV/AIDS patientrecords entered within CTC2 Form for patients
on care and treatment into the pre- ART and ART registers
• Conduct data entry and data updatesinto the CTC2 database based on update information
within CTC2 form
• To return patient files with poorly filled in CTC cards to the clinician/ART Nurse for corrections;
• To follow up poorly filled CTC2 cards that were sent back to clinician for correction and update
the corrections into the CTC2 database
• To ensure each patient file contains the TB screening tool and that this is filled in by the clinician during each visit;
• Ensure all patients’ information such as Laboratory results are well documented and entered in the systems.
• Perform data check and data verification on the patients visits and ARV status within CTC2 database built-in checks for data cleaning;
• To check patient files on the completeness of the CTC2 card and TB screening form before the patient depart using HJFMRI checklist;
• To assure timely entry of patient files, within one day after reception of the file from the clinician to prevent data backlog not exceed a week
• To assure that the CTC2 database is always the most recent version;
• Assure that a weekly back up is made on external hard drives and stored in a safe place with proper password and security protections
• To use the CTC2 database to produce highly quality monthly and quarterly NACP reports and submit the same to the appropriate government authorities
• To use the CTC2 database to produce monthly reports on patients who are lost to follow up and share the list to Facility HBC and Community HBC for follow up, who will use these data to trace the patients;
• To enter data into computer systems as they are generated from clinic andmake data available and accessible to programmers and end users;
• To implement and recommend operating methods to improve processing, distribution, data flow, collection, and database editing procedures.
• To generate data retrievals and summaries as needed.
• To use the CTC2 database to produce high quality monthly/quarterly NACP reports and submit the same to the Data Manager
• Responsible for every new database that is introduced for the project like Train-smart, Male circumcision database etc;
• To assist facility staff in establishing and maintaining an effective and efficient records
management system.
• To generate reports and responds to inquiries regarding entered data as requested.
• To prepare program reports (monthly, quarterly, semi-annual, and annual) for key indicators
• To generate reports and responds to inquiries regarding entered data as requested.
• Conduct data backlog clearing to CTC2 and DHIS2
• Ensure availability and tracking of program targets at site level.
• Ensure proper file arrangement and data security
• Perform any other duties assigned by supervisor
Required Knowledge and Competencies:
The SI Data Assistant must be able to demonstrate the following:
• Knowledgeable in Monitoring and Evaluation, HMISand quality assurance methods and approaches (includes quantitative, qualitative and participatory);
• Possess demonstrated skills in quantitative data analysis and data management
• Proficiency in statistical databases (e.g. SPSS, EPI-Info) as well as strong skills in Excel, Word, Access, and Power Point
• Knowledge of records management procedures or principles.
• Ability to operate various work-processing software, spreadsheets, and database programs.
• Maintain confidentiality of data and adhere to code of ethics.
• Interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Communicate in English and Kiswahili efficiently and effectively, both verbally and in writing.
• Carry out multiple tasks and meet deadlines.
• Follow instructions furnished in verbal or written format.
• Computer literacy with package of the Microsoft Office [Word, Excel, Access, Power Point, Internet and Email]
• At least two years of experience in data management or any related information Management System.
Minimum Education:
• Diploma in Record Management, Computer knowledge or Certificate in related field desired. Computer literacy with package of the Microsoft Office [Word, Excel, Access, Power Point,Internet and Email]. Work Environment: Frequent local travels.
HJFMRI is an equal opportunity employer; women are highly encouraged to apply.
How toApply:
To be considered, applicants must send Cover letters and resumes by mail through post/EMS/DHL/ or any reliable courier to the
Human Resources Manager,
P.O. Box 6396,
Mbeya.
or transmitted by email to recruitment@wrp-t.org.
Applicants must put the TITLE OF THE JOB in the SUBJECT LINE. “CVs should not include any reference to marital status, birth place, or tribal and/or religious affiliations. Any CVs containing this information will not be considered for employment.” Hand delivery applications will not be accepted.
Deadline for submission of the application is May 30th , 2019. Those who do not meet
the minimum requirements as detailed in the job description below will not be considered.
