Job Title: Program Assistant
Division: Programmes
Location: Dar es salaam
Reporting to: Procurement Officer
Job Purpose
To manage and administrate office functions, co-ordinate activities, provide secretarial and client services.
Key Tasks
· Ensure good corporate image by receiving visitors appropriately and direct them to proper officials to minimize customer complaints
· Type letters, Proposals, Minutes, budgets and all reports in time
· File, retrieve and maintain all records in the office
· Reserve bookings for staff and visitors
· Arrange for meetings (Departmental meetings and other meetings) for the respective Director
· Assist coordination and compiling of all program reports
· Support procurement department duties as assigned by the supervisor· Performing other related duties as may be required
Qualifications and Experience Requirements
· Diploma/Degree in public administration, public relations, procurement or any other relevant field.
Knowledge/Skills and Abilities
· Skills in customer care
· Fluent in Oral and written English and Swahili
· Aptitude in common computer applications (Word, Excel,PowerPoint, internet browsers)
JOB TITLE: Intern_Programs
REPORTS TO: Manager_Programs
JOB PURPOSE
To provide support on strategy and activity implementation in country
The intern Programs works with and supports the all projects Manager to ensure efficient implementation, M&E, and reporting of all supported regions. She/he is responsible for the field implementation, coordination and reporting of all initiatives in her/his under the guidance of the all programs manager and in collaboration with other staff and relevant regional, council and health facility staff.
Duties and Responsibilities
• To support the Manager in implementation, M&E and reporting of Key performance indicators in line with project work-plan Work with region and district teams
• Conduct Quarterly Quality assurance and monitor adherence to National guidelines.
• Assist to develop annual work plans and ensures targets are achieved
• Collaborate with local authorities and engage them in program from planning to implementation,
• Collaborate with M&E unit and ensure:
• Availability of M&E tools at all the time
• Proper documentation at the static sites and outreach sites
• To support the Manager in writing technical program documents including, reports, best practices, lessons learned and other relevant documents
EDUCATION & QUALIFICATIONS
• Medical degree in Clinical Medicine, public health, project management or any relevant discipline
• Excellent team building and communication skills.
• Ability to work independently with minimum supervision
How to Apply?
Please manually apply for this job using the details below:
Applications should include:
•Letter of application with details of how you meet the desirable criteria
•Make sure you provide the current Addresses, Email and Phone number as well as three referees (i.e Two must be from your most recent employers)
•Applications which do NOT include ALL of these elements will NOT be considered.
The application should be addressed to:
Human Resource Manager
UMATI
P.O. Box 1372
DAR-ES-SALAAM
OR send the application through email via: applications@umati.or.tz
ONLY APPLICATIONS SUBMITTED VIA EMAIL WILL BE ACCEPTED
Only shortlisted applicants will be informed by phone call
Closing date for applications:
Applications received later than 26th August 2019 will not be considered.
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