Overview
Position: Program AccountantReports to: Forest program coordinator and TCO Financial Controller (Functional Reporting)
Supervises: Assistant Accountant
Location: Dar es Salaam
Grade: A3
Major functions:
Under the directives of the Financial Controller, the Program Accountant’s responsibilities will be as follows:Read Also:
- Provide hands-on support to the Finance team on all financial and operational issues to ensure effective management of the TCO Programs and projects.
- Oversee implementation of donor and WWF’s operational policies, procedures standards and systems including budget management, financial reporting, audits.
- Support and coordinate development of program’s operational, strategic and business plans and ensure effective implementation of the same
- Perform other functions as may be directed by the Financial Controller and TCO Head of Finance.
Major duties and responsibilities:
Program budgets management- Manage program expenditure by ensuring that all Forest Program activities are fully funded and expended appropriately.
- Liaise with project technical staff and the TCO Finance Controller on budgetary/cash flows and disbursements from the donor and to program.
- Coordinate regular Forest Program team financial reviews based on work plans and expenditures.
- Update and facilitate Forest Program technical staff’s comprehension of the respective financial management issues.
- Playing a leading role in preparation and ensure timely submission of all financial reports for Forest Programme for review and approval to Financial Controller and Head of Finance for further submission to donors and other partners as per respective contracts.
- Preparation and communication of financial reports to Forest Coordinator and TCO Finance Manager on monthly basis, highlighting key areas of concern and making thorough comparison of actuals against the approved workplan.
- Playing a leading role in preparation of all balance-sheet accounts’ schedules by conducting first review of schedules submitted by other finance officers and ensure they are properly documented, filed and approved on monthly basis.
- Conducting thorough review of implementing partners financial reports and supporting documentations and ensure that the same is properly and timely recorded in the accounting system.
- Preparation and communication of aging report for implementing partners balances on monthly basis and close follow up to ensure there is no long outstanding balances
- Conduct first review of payments prepared by assistant accountant to ensure validity, accuracy, completeness and adherence to WWF policies and procedures.
- Playing a leading rule to ensure documents submitted to finance for payment are properly recorded in a payment register, thoroughly reviewed and processed for payment within 2 working days.
- Record and update supplier details in the accounting system to ensure at any point in time WWF has up-to-date information
- Timely recording of transactions in WWF inter-company sub-module to ensure balances with other WWF offices are correct, complete and up to date.
- Follow up on staff timesheets to ensure they are filled on time, properly authorized, correctly summarized and filed to ensure accurate allocation of staff costs to projects
- Ensure all procurements related to Forest Programmes are done in accordance to respective laws and standard procedures including the field accounting manual and donor requirements.
- Act as Oracle focal person for WWF TCO for issues related to Accounts payable submodule.
- Issue, track and reconcile approved travel advances to forest program staff; review advance reconciliation and claims for completeness and accuracy.
- Organize Program audits including preparation of documents for internal, external and donor audits.
- Liaise with internal and external auditors on audit related issues Facilitate auditors in performing on-site visits.
- Assist in providing management responses to audit reports and implement recommendations.
- Undertake any other official duties as assigned by the TCO Head of Finance and the WWF Country Director or his/her assignee as would be required.
Profile:
- A University Degree in Accounting, Commerce, Business Administration or related field;
- Full accounting qualification i.e. CPA, ACCA or equivalent will be an added advantage;
- Knowledge on SWISS GAAP FER accounting framework will be a distinct advantage
- Experience in working within a busy environment and/or in auditing and assurance will be an added advantage
- Four to five years of working experience with financial/accounting systems in a major international organisation/NGO
- Demonstrable skills in the development of finance and accounting policies, procedures and systems in the context of an international NGO but private sector experience will be equally considered;
- Good knowledge of fund accounting (including reporting requirements of major Bilateral Aid Agencies) and advanced excel skills;
- Hands-on knowledge of the major accounting package including Oracle would be a distinct advantage;
- Excellent English and knowledge of local languages.
Working Relationships
Internal: Interacts and works closely and on a regular basis with the Head of Finance, Financial Controller, Forest Program staff and Tanzania Country Office staff.External: Interacts as required with other stakeholders, in collaboration with the Finance Manager as appropriate.
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.
Apply To
the People & Culture Manager, via email to: hresources@wwftz.org
Call for Expressions of Interest (EoI)
Position: Gender Analysis Expert1. WWF Tanzania Country Office is a Non- Government Organization dealing with environmental protection in Tanzania since 1990 and it has supported the Government of Tanzania in implementing various projects on Marine, Forest, Fresh Water, Energy and Wildlife. WWF global mission is to stop the degradation of the planet's natural environment and to build a future in which humans live in harmony with nature, by promoting inclusive economic development, including gender equality.
2. The Government of URT, with support from WWF Tanzania, has been spearheading the development of an Integrated Food Systems, Land Use and Restoration program targeting Tanzania’s national allocation under the Global Environment Facility (GEF). The central objective of this project is to ensure the sustainable management of natural resources in several priority production landscapes in Tanzania through integrated land- and water management and sustainable and inclusive value chains for a catalyzed landscape economy and improved livelihood. The landscapes targeted in this regard are the Kilombero district within the Kilombero sub-basin on mainland Tanzania, and the North A/North B districts on Zanzibar (hereafter referred to as Unguja landscape).
3. The key problem to be addressed by the project is the degradation of rich forest lands and wetlands and the related loss in forest health and biodiversity, which has detrimental effects on the delivery of ecosystem services (including carbon sequestration) and related livelihood and economic opportunities. Barriers the project will respond to include: 1) weaknesses in land and water use planning and management; 2) absence of a framework for encouraging sustainable investments and value chains; and 3) absence of a conducive legal, policy and institutional framework to guide sustainable land and water management.
4. During the implementation of this project, gender mainstreaming is paramount important to ensure inclusive delivery of the planned activities. Therefore, a Gender and Social Inclusion Strategy will be developed during the project design phase.
5. To support this process, WWF Tanzania is requesting the services of an expert, specialized in Gender analysis, to work in close cooperation with the Project design team and the Lead Consultant to provide support on gender analysis during the development and documentation process of this project. Under the guidance of the Lead Consultant, the gender expert will contribute to the project design in support of Government priorities (policies, legislation, guidelines, etc) and in accordance with WWF and GEF standards.
6. All registered, eligible and reputable, firms, institutions and individuals are advised to submit both technical and financial proposals for this assignment. The technical proposal should clearly indicate the individual’s/institution’s team’s experience in conducting similar assignments.
7. Terms of Reference request: Detailed ToR is available at WWF Tanzania Country Offices but also can be requested through the e mails provided at para # 9 below.
8. Applicant Requirement and qualifications:
The desired applicant to undertake the assessment with other key qualities must meet the following minimum qualifications:
- Proven expertise and experience in evaluation of similar assignment
- Master’s degree in Sociology/Rural Development/ Resources Economics/Natural Resources Management, or a related field;
- Knowledge of private sector- and community-based approaches to community-based natural resources management
- At least 5 years of proven experience in working/preparing gender and social inclusion strategy
- Experience in project design;
- Social, cultural and gender sensitive/engaged;
- Excellent writing and communication skills in English;
- Demonstrated community and stakeholder consultation experience;
- The local language (Kiswahili) on the survey area is strongly necessary, and
- Proven facilitation and coordination skills.
EoI/Proposal should be submitted only through tz.procurement@wwf.panda.org
For inquiries and request of ToR only: please, contact or visit us at;
Kiko Street, Mikocheni – Off Mwai Kibaki Road Plot 252, P. O. Bo63117,
Dar es Salaam, Tanzania
Tel:+255222775346/2772455/2700077
emails tz.procurement@wwf.panda.org and a copy to Lucason Maiga at lmaiga@wwftz.org and or
Peter Ndaki at pndaki@wwftz.org Fax: +255 22 277 5535; website. www.panda.org
10. Deadline for submission: Applications should be a concise full combined technical & financial proposals fully signed, highlighting company profile, concrete evidences of experiences on similar works, the proposed approach and methodologies, work schedule and timings of the process. Team CVs should also be attached. Also apart from one pager application letter, financial proposal should clearly specifying time and other expenses both direct and reimbursable, these include unit costs on professional fees and the eligible taxes; kindly submit your applications as instructed by Wednesday, 11th September 2019 at 16.00hrs Tanzania local time.
11. Evaluation of the consultancy applications will be done based on WWF procurement guidelines and that WWF Tanzania is not bound to accept any lowest or highest proposal/bid
12. Only successful applicant will be contacted
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