Job Title: Controller
Job Summary
This
position is responsible for managing all aspects of financial
accounting and reporting of the program. The Controller will serve as
the point person for accounting, auditing and reporting functions.
He/she is responsible for ensuring that the program complies with all
applicable financial policies and procedures, laws and regulations and
donor reporting requirements
Reports To: Finance Director
Location: Mbeya, Tanzania
Contract: One year, with option(s) to renew
Duties and Responsibilities
●
Manages the finance/accounting staff to ensure that appropriate
financial standards, procedures, and finance reporting standards are
adhered to, in accordance with, MHRP, HJFMRI and donor requirements.
●
Tracks open site specific finance items and works to provide guidance,
resolution, and/or progress reports to various stakeholders in a timely
manner.
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Ensures that annual reporting schedules are developed, maintained and
shared, financial analysis and reports are complete, accurate, and can
be submitted prior to established deadlines.
●
Oversees the training, development and coaching of finance/accounting
staff. Implements accounting policies, procedures, rules and
regulations; compiles and updates applicable local policies and trains
program staff in all policies and procedures
●
Plans and monitors cash flow requirements and wire request in
conjunction with the Program Manager (Finance) to ensure the smooth
implementation of programs.
●
Plans and implements systems for financial operations in accordance
with MHRP policies and procedures, including systems for accounting,
cash flow management, budgeting, financial reporting, financial record
keeping, grant management, partner monitoring and compliance.
●
Is responsible for the management of reports from all offices and
provides monthly standard financial submissions to Finance Program
Manager for review and recommendations,
●
Assist in preparation of annual fiscal year budgets with the Sr.
Management team and develops and implements grant budgets and
forecasting systems with the Acquisitions Manager.
●
Conducts financial reviews as required to ensure compliance with MHRP
and donor requirements. On a monthly basis, reviews reports provided by
financial analyst to program budget holders regarding financial analysis
of expenses and annual projection trends to determine present and
future financial performance of the program, the individual projects,
and provides feedback to the Senior Management, on monthly projections
● Provides analysis and reporting on special projects, as required
● Provides written reports to Financial Program Manager on income, expenditure and variation from the budget.
● Responsible for the discovery, mitigation and documentation of financial risks.
●
Develops and maintains an excellent working relationship with MHRP,
HJF/MRI and HJF finance and accounting departments and staff, as well as
with other partner organizations, ensuring that the program is well
received and presented professionally and positively
●
Respects confidentiality in discussing staff and partner organizational
matters; also maintains confidentiality of the program, and its
project, fiscal and personnel related information.
●
Work closely with the program support teams within the site and region
to coordinate monthly closing and reporting to HJFMRI Headquarters.
●
Manage preparation, consolidation and distribution of timely monthly,
quarterly and annual financial statements reflecting status of programs
on grant-to-date basis in accordance with International Accounting
Standards (IAS), International Financial Reporting Standards (IFRS) and
donor requirements.
●
Monitor integrity of accounting data and ensure compliance with
organizational financial policies and procedures, in-country statutory
requirements and donor regulations.
●
Provide appropriate guidance to support staff within the program,
including allowable and non-allowable costs, project startup or
closeout, preparation of wire requests, preparation of budgets and
budget modifications.
●
Oversee and provide coordination of HJFMRI internal and external annual
audits and provide auditors with accounting documents and explanations
to audit queries, as requested.
Minimum Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
● Proficiency in both English and local languages, preferred.
● CPA-T and MBA required
●
At least 8-10 years of mid-senior level work experience, professional
accounting firm experience is a plus, 3-4 years of supervisory
experience a must
● Prior PEPFAR, DOD, USAID, CDC or other large donor experience a plus
● Strong computer skills
● Exceptional work ethic
● Strong analytical skills
● Exceptional written and verbal communication.
● Accuracy in daily work and other projects
● Demonstrates exceptional professional judgment
● Ability to meet and communicated schedules and deadlines
● Ability to function effectively both autonomously and on complex/sensitive issues and projects.
Computer skills
An individual should have extensive knowledge of Microsoft Word; Excel, Access, Power point and
QuickBooks accounting software.
HJFMRI is an equal opportunity employer; women are highly encouraged to apply
Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to the:
Human Resources
Manager, P.O. Box 6396, Mbeya
or transmitted by email to; recruitment@wrp-t.org
NOTE: to be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE, avoid delivering the application in person. Those who do not meet the minimum requirements as detailed below should not submit applications.
