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Job Title: Project Coordinator – VUKA (37232)
Req ID 37232
Location: Mwanza
Reports to: Head of YEE
Grade: D1
Closing Date: 6th January, 2020
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
role PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
The position holder for the role of Project Coordinator will be responsible for coordinating Youth Economic Empowerment (YEE) activities under Youth, Innovation and Employment project known as “VUKA”. S/he will lead the implementation of all activities of the VUKA project in Mwanza region. S/he will supervise local implementation partners, work closely with Plan Programme Unit (PU) staff and the Programme Unit Manager (PUM), local government officials in close coordination with head of YEE and PUM, the private sector and its representatives as well as any other stakeholder of relevance to the successful implementation of VUKA project.
Dimensions of the Role
Responsible for project implementation including quality assurance, reporting, oversight of M&E activities and communications in line with the project proposal and donor agreement;
Develop and maintain a positive relationship and clear communication with implementing partners, the local government authorities (LGA) and other development partners and relevant stakeholders;
Effectively manages project resources including the timely utilization of the project funds;
Support in identification and engagement of private sector companies in Mwanza in close cooperation and coordination with the head of YEE;
Ensure delivery, monitoring and evaluation of all activities and related outputs as per Results Framework and Implementation Plan;
Represents Plan at district, provincial and regional stakeholder forums, consultative sessions, or conferences related to YEE
Accountabilities
Project Management and Technical Support
Ensure high quality project implementation, supervision and management;
Develop a Detailed Implementation Plan to guide the project’s implementation in conjunction with partners and regularly update as needed;
Project budget management – track program spending, analyse deviations and take corrective action as needed;
Support the process of engaging Vocational Education and Training (VET) partners and facilitate the process of identification and development of outreach centres;
Coordinate and facilitate monthly and quarterly partners and stakeholders meetings to review the progress of project activities, provide inputs, monitor, and evaluate the proper implementation of the VUKA project;
Serve as the main point of contact with VUKA project partners (local NGOs, VET, private sector and District Government) and supervise / coordinate partner activities in relation to the project and continue to assess, support and evaluate all project partners during project implementation;
Support formation and operationalization of Youth Savings and Loans Association (YSLA) in collaboration with the implementing partner;
Collaborate with Head of YEE to identify relevant tool for digitalization of YSLA, and provide proper follow up and support on YSLA digitalization process;
Identify and facilitate YSLA linkage to formal financial institutions in collaboration with implementing partner;
Facilities the process of skills development and follow up of VET outreach centres in collaboration with VET, implementing partner and other stakeholders;
Collaborate with the Head of YEE, VET and other stakeholders to prepare a “Mwanza private sector opportunity mapping” and facilitate the process of youth linkages with formal and informal employment opportunities within private sector;
Attend periodic review and reflection workshops/ meetings to review project plan and strategies and document learning and evidence as organized with the Head of YEE;
High quality donor reporting
Write quarterly and end of year narrative project reports for donor and validate against associated financial reports and other documentations required;
Ensure donor and other reporting is submitted on time and to high quality; follow up with partners for their submissions.
Monitoring & Evaluation
• Collaborate with M&E Officer to develop project level monitoring plan and monitor activities;
• Ensure age and sex-disaggregated data is collected for all monitoring, reviews, reporting and documentation;
Contribute to effective program reporting, monitoring and evaluation systems for both internal and external use in coordination with the other YEE staff and MER team;
Ensure Principles for Digital Development are considered and or followed in development, usage, adaptation of digital solutions; In particular lead the continued roll out and replication of tool including YES!ME tool and others;
Ensure VSLA Management Information System (MIS) are used to monitor the progress of YSLA;
Facilitates the documentation of lessons learnt, best practices and success stories throughout the project implementation;
Working as part of a team
• Foster teamwork with partners for achieving project goals;
• Liaise closely with the Head of YEE and PUM to ensure activities remain on track and any learning generated from the project is documented and shared.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
• PU&CO
• Head of YEE
• PUM
• Functional networks within Plan
Technical expertise, skills and knowledge
Gained through education, training, & experience
Required experience and Qualifications
• Bachelor’s degree (preferably higher) in entrepreneurship, business administration, commerce, economics, international development / development studies, sociology, political science, pedagogy, agri-business, finance
• Minimum of 5 years of professional experience in youth employment programmes and projects; 3 years in a leading role
• Solid work experience with development partners and local government required
• Experience working in or closely with the private sector
• Experience working in or closely with the VET is an added advantage
• Experience of working with children and communities and managing child-related programs and projects would be an advantage
• Knowledge of the Tanzanian context for local and international civil society.
Essential
Knowledge and Skills
• Demonstrated knowledge of responsibly coordinating and delivering results in youth employment projects in Tanzania
• Strong command of Kiswahili and English and technical knowledge of youth employment terminology
• Deep knowledge of youth employment challenges in Tanzania and beyond
• Proven experience in overseeing, monitoring and managing at least three subcontractors / partners in Tanzania at programme / project basis
• Proven experience in re-presenting a project intervention to other stakeholders
• Strong communication and presentation skills
• Knowledge of saving group operations an asset, especially youth saving groups
• Robust expertise and experience working with the private sector at micro-level as well as corporate-level
• Solid understanding of private sector operations (challenges, needs, risks)
• Excellent coordination, planning and design skills
• Advanced negotiating skills
• Proven strategic relationship management skills
• Conceptual and analytical skills
• Excellent people skills (good team member)
• High level of computer proficiency
Behaviours
Strongly proactive nature in approaching activities and challenges
Confident in taking initiative and exploring new opportunities
Demonstrates a high degree of professionalism and integrity
Demonstrates record of creativity and entrepreneurial thinking
Accountability and responsibility for own performance
Promotes team work and cooperation with team members
Working for the best interest of the organisation and youth
Appreciate of child rights and gender equality
Be able to Respect all groups of people in the community and culturally sensitive
Plan International’s Values in Practice
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
• Working environment will include both typical office environment and field environment
• The position requires regular field travels
Level of contact with children
Mid contact: Occasional interaction with children
Project Management and Technical Support
Ensure high quality project implementation, supervision and management;
Develop a Detailed Implementation Plan to guide the project’s implementation in conjunction with partners and regularly update as needed;
Project budget management – track program spending, analyse deviations and take corrective action as needed;
Support the process of engaging Vocational Education and Training (VET) partners and facilitate the process of identification and development of outreach centres;
Coordinate and facilitate monthly and quarterly partners and stakeholders meetings to review the progress of project activities, provide inputs, monitor, and evaluate the proper implementation of the VUKA project;
Serve as the main point of contact with VUKA project partners (local NGOs, VET, private sector and District Government) and supervise / coordinate partner activities in relation to the project and continue to assess, support and evaluate all project partners during project implementation;
Support formation and operationalization of Youth Savings and Loans Association (YSLA) in collaboration with the implementing partner;
Collaborate with Head of YEE to identify relevant tool for digitalization of YSLA, and provide proper follow up and support on YSLA digitalization process;
Identify and facilitate YSLA linkage to formal financial institutions in collaboration with implementing partner;
Facilities the process of skills development and follow up of VET outreach centres in collaboration with VET, implementing partner and other stakeholders;
Collaborate with the Head of YEE, VET and other stakeholders to prepare a “Mwanza private sector opportunity mapping” and facilitate the process of youth linkages with formal and informal employment opportunities within private sector;
Attend periodic review and reflection workshops/ meetings to review project plan and strategies and document learning and evidence as organized with the Head of YEE;
High quality donor reporting
Write quarterly and end of year narrative project reports for donor and validate against associated financial reports and other documentations required;
Ensure donor and other reporting is submitted on time and to high quality; follow up with partners for their submissions.
Monitoring & Evaluation
• Collaborate with M&E Officer to develop project level monitoring plan and monitor activities;
• Ensure age and sex-disaggregated data is collected for all monitoring, reviews, reporting and documentation;
Contribute to effective program reporting, monitoring and evaluation systems for both internal and external use in coordination with the other YEE staff and MER team;
Ensure Principles for Digital Development are considered and or followed in development, usage, adaptation of digital solutions; In particular lead the continued roll out and replication of tool including YES!ME tool and others;
Ensure VSLA Management Information System (MIS) are used to monitor the progress of YSLA;
Facilitates the documentation of lessons learnt, best practices and success stories throughout the project implementation;
Working as part of a team
• Foster teamwork with partners for achieving project goals;
• Liaise closely with the Head of YEE and PUM to ensure activities remain on track and any learning generated from the project is documented and shared.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
• PU&CO
• Head of YEE
• PUM
• Functional networks within Plan
Technical expertise, skills and knowledge
Gained through education, training, & experience
Required experience and Qualifications
• Bachelor’s degree (preferably higher) in entrepreneurship, business administration, commerce, economics, international development / development studies, sociology, political science, pedagogy, agri-business, finance
• Minimum of 5 years of professional experience in youth employment programmes and projects; 3 years in a leading role
• Solid work experience with development partners and local government required
• Experience working in or closely with the private sector
• Experience working in or closely with the VET is an added advantage
• Experience of working with children and communities and managing child-related programs and projects would be an advantage
• Knowledge of the Tanzanian context for local and international civil society.
Essential
Knowledge and Skills
• Demonstrated knowledge of responsibly coordinating and delivering results in youth employment projects in Tanzania
• Strong command of Kiswahili and English and technical knowledge of youth employment terminology
• Deep knowledge of youth employment challenges in Tanzania and beyond
• Proven experience in overseeing, monitoring and managing at least three subcontractors / partners in Tanzania at programme / project basis
• Proven experience in re-presenting a project intervention to other stakeholders
• Strong communication and presentation skills
• Knowledge of saving group operations an asset, especially youth saving groups
• Robust expertise and experience working with the private sector at micro-level as well as corporate-level
• Solid understanding of private sector operations (challenges, needs, risks)
• Excellent coordination, planning and design skills
• Advanced negotiating skills
• Proven strategic relationship management skills
• Conceptual and analytical skills
• Excellent people skills (good team member)
• High level of computer proficiency
Behaviours
Strongly proactive nature in approaching activities and challenges
Confident in taking initiative and exploring new opportunities
Demonstrates a high degree of professionalism and integrity
Demonstrates record of creativity and entrepreneurial thinking
Accountability and responsibility for own performance
Promotes team work and cooperation with team members
Working for the best interest of the organisation and youth
Appreciate of child rights and gender equality
Be able to Respect all groups of people in the community and culturally sensitive
Plan International’s Values in Practice
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
• Working environment will include both typical office environment and field environment
• The position requires regular field travels
Level of contact with children
Mid contact: Occasional interaction with children
