Position: Project Officer
This Project Officer (PO) position provides high-level
support to MSH’s CDC-funded NPHI Capacity Building Program, including program
management, administrative, and logistical support.
The Project Officer is a member of the Program Delivery
Group’s Center for Project Management Excellence. The PO is able to
conceptualize and execute project management support strategies to enable the
Country Coordinator to deliver project results on time and within budget, while
maintaining MSH’s strong reputation with donors and stakeholders.
The PO coordinates planning, implementing, and monitoring of
the project. The PO is responsible for the efficient organization and
functioning of project activities, ensuring prompt and seamless communication
and follow-up with country/project teams, MSH business units, consultants,
partners and stakeholders such as Ministry of Health and National Public Health
Institute.
The PO’s primary accountabilities are:
- Plan
and manage activities related to project support, including logistics,
procurement, security, travel, consultants, calendar management, meeting
management, and files and minutes management, etc.
- Maintain
clear communication with MSH business units, offices, and different
project staff and teams to facilitate efficient and smooth project support
functions.
- Create
and maintain global project management systems and tools for centralized
management and oversight of numerous activities and initiatives (e.g.
deliverables, workplans, calendars, contacts, consultants, subcontractors,
procurement, travel).
- Coordinate
work planning and quarterly reporting processes, and track work
assignments, deliverables, and implementation.
- Provide
support to the Country Coordinator in preparation of budgets for
activities and work with the accounting team to ensure funds are disbursed
in a timely and appropriate manner.
- Set
up file management systems, maintain project files, including a library of
reports and technical resources.
- Plan
each week’s project meetings in advance; compile and share background
materials and agenda items. Take notes during each meeting to disseminate,
follow up on action items. Coordinate logistics for meetings with project
partners, stakeholders, and donors including CDC.
- Contribute
to project implementation and technical activities as requested.
- Contribute
to internal and external communications, including writing, editing, and
formatting correspondence, communications, presentations, reports,
webpages, and other documents.
- Provide
support to the M&E team to document activities and outcomes as per the
M&E Plan.
- Manage
consultants, including the recruitment process, onboarding, and invoice
processing; support procurement requisition processes.
Education
Required:
Bachelor’s degree
Preferred:
Master’s degree
Experience
Required:
BA with 4 years of experience
supporting global health or development projects for an NGO or contractor.
Knowledge of US Government funded programs, regulations, and requirements.
Experience writing, editing, and formatting communications, reports, and
presentations, including professional communications for important stakeholders
and donors. Proficiency with MS Office Suite, including Excel and PowerPoint.
Preferred:
Minimum of 5 years of demonstrated
success and experience in project support and management. Direct project work
experience. Demonstrated, relevant and related experience in project
management, specifically setting up and maintaining project management tools
and systems. Understanding of and experience with US CDC funded activities; USG
audiences, trends, and requirements. Understanding and interest in health
systems strengthening, health governance, health financing.
Knowledge and Skills
- Strong analytical, organizational, and management
skills.
- Able to assess priorities and solve problems using
innovative, evidence-based solutions.
- Strong conceptualization, facilitation, and planning
skills.
- Demonstrated ability to work independently and within
and across multiple teams.
- Demonstrated ability to achieve high performance goals
and meet deadlines in a fast-paced environment.
- Strong organizational skills that reflect ability to
perform and prioritize multiple tasks seamlessly.
- Strong interpersonal skills, written, and oral
presentation skills; demonstrated ability in consensus building.
- Excellent cross-cultural communication, diplomacy, and
active listening skills.
- Proficiency with advanced functionality of Microsoft
Office products including Excel, Word, PowerPoint.
Competencies
- MSH Core Competencies: Information Sharing, Managing and
Measuring work outputs, Negotiating, Priority Setting, Business Acumen.
- Demonstrated ability to succeed in a dynamic and
fast-paced business environment.
- Proven ability to handle confidential information with
discretion, be adaptable to various competing demands, and demonstrate the
highest level of client service and response.
- Demonstrated ability to assess priorities and manage a
variety of activities with attention to detail.
Personal Attributes
In line with core MSH
competencies:
Adaptability, Communication, Problem
Solving, Creativity and Innovation, Proactiveness, Quality and Timeliness of
Work, Quality of Work and Team Relationships
