COMPANY NAME: ASILIA LODGES AND CAMPS LTD
POSITION: CAMP OPERATIONS ACCOUNTS ASSISTANT
DEPARTMENT: FIELD
OPERATIONS
LOCATION: TARANGIRE, NGORONGORO, RUBONDO, & SERENGETI
REPORTING TO: CAMP MANAGER, FIELD OPERATIONS
AND FINANCE
At Asilia we aim to be an Organization that offers Better
Experiences and Strong Positive Impact
We give people joy and appreciation in iconic wildlife
& wilderness areas in a way that makes a positive lasting impact on the
environment and its people. Behind the scenes, we diligently build our
operational, sustainable and marketing/sales capabilities and access to capital
to enable scaling up the experience and impact.
As a Camp Operations Accounts Assistant, you required to be physically and mentally
strong enough to assist the camp manager to oversee the camp administration and
prepare the camp reports. As a Camp Operations Accounts Assistant you should
have strong organizational, interpersonal, accounting and communication skills,
along with comprehensive technical knowledge of store keeping operations and
ability to supervise.
As a Camp Operations Accounts Assistant, you should ensure
accurate and timely camp reports are prepared to assist management in timely
decision making while ensuring set controls have been adhered to.
This Job Description is your guide to achieving these
objectives by outlining your daily duties & responsibilities. WE
BELIEVE IN BETTER!!
DUTIES, RESPONSIBILITIES & PERFORMANCE
STANDARDS
Daily Duties:
·
Capture transactions for both internal usage
and transfers i.e. beverage, food, housekeeping, fuel, spare parts
consumptions, medicine, first aid, weather report, empty report and shop sales
on daily basis and/or weekly basis.
·
Ensure stock take in camps are done twice a
month
·
Ensuring every stock item has bin card
·
Perform month end stock counts and generate
inventory worksheet before stocktaking
·
Maintaining Job card and repair history of
each vehicle
·
Responding to queries from Camp Manager,
Base Operations and finance department
·
Prepare stock variance report and inventory
reconciliation
·
Ensure proper hand over is performed at the
Camp before off days/annual leave
·
Ensure that minimum and maximum stock levels
are observed
·
Confirm the quality of all goods received in
terms of quantity and expiry date
·
Ensure that all issues requisitions are
authorized and done using FIFO
·
Ensure daily revenue and cost reports are
accurately and promptly prepared
·
Ensure the revenue receipts on hand agrees
with the revenue shown on the shop report and bed night report
·
Ensure the damaged shop items are promptly
reported for replacement
·
To liaise with front of house managers to
ensure guests are briefed on the availability of shop items and the means of
payments available
·
Ensure all the items sold have receipts
·
Ensure all items have price tags
·
Ensure the prices that are on the price tags
are also on the shop control sheet/Point of Sale
·
Data entry for all fees paid at camp (i.e.
park fees, camping/concession fees, activities, etc.).
·
Handling TANAPA/NCAA Cards – Issue and
safeguard the cards.
·
Ensure strict precautions on overpayment and
penalties
·
TANAPA/NCAA reports are accurately and
timelessly prepared
·
Data entry for all petty cash payments with
proper supporting and authority.
·
Arrange for replenishment in order to
maintain approved float.
Personal attributes:
·
Strong analytical skills
·
Proven ability to work under pressure
·
Attentive to details
·
Good numerical skills
·
Ability to be proactive and good team member
·
Computer literate
·
Good interpersonal skills
·
Excellent written and oral communications
skills
·
Ability to handle confidential information
professionally
·
Honest and of impressive integrity
QUALIFICATIONS;
·
Must have a qualification of an
accounting/finance or any other business-related degree.
·
At least two years of experience with
financial analysis, financial reporting, stores and camp management
·
Demonstrated experience organizing
resources, attention to details, deadline-oriented, time management, data entry
management, general math skills and establishing priorities
·
Good communication skills/ good email
etiquette
·
Ready to work in bush camps
HOW TO APPLY:
If you meet the requirements and interested in this
exciting opportunity, please send your application and resume in only one Pdf
document not later than 20th August 2021 to jerry@asiliaafrica.com
Only shortlisted candidates will be contacted
Hard copy or Hand delivery will not be considered
For more information about Asilia, please visit our website: http://www.asiliaafrica.com/
