POSITION: Procurement Technical Assistant
Job Description
All NRC employees are expected to work in accordance with the
organisation’s core values: dedication, innovation, inclusivity and
accountability. These attitudes and believes shall guide our actions and
relationships
JOB DESCRIPTION
- Adhere to NRC
polices, tools, handbooks and guidelines
- Assist with
the implementation of the support function portfolio according to plan of
action
- Prepare and
develop status reports as required by management
- Ensure proper
filing of documents
- Promote and
share ideas for improvement of the support function
- Assist in the
processing of Purchasing Orders upon requested by users
- Follow up
with the suppliers and service providers to time delivery and dispatch to
users
- Keep track of
current procurement and update them bi –weekly procurement tracker and
forward the report to line manager by 5th of every month
- Update
Agrresso status to reflect accurate procurement status
- Support in
the receiving of Bid/Tenders and assist in opening and processing stages.
- Uploading of
supporting documents and online filing for Procurement related
transactions in agresso and filing tree respectively.
- Support in
the preparation RFQs, Tenders and BID analysis for complex purchases for
roads constructions and buildings
- Assist in the
prequalification of service providers.
- Tag all
assets purchased before dispatch to users and advise the responsible
person to update in the assets register.
- Receive
invoices and prepare payment vouchers and submit to finance.
- Keep track of
waivers.
- Assist with
the provision of guidance to colleagues on procurement matters.
- Maintain an up-to-date Bid Re
- Degree in
procurement management
- At least 4
years of relevant experience that can be demonstrated to be applicable to
the duties listed in the job description
- Previous
professional experience from working as a Procurement Assistant in a
humanitarian recovery context dealing with construction or Buildings.
- Previous
experience from working in complex and volatile contexts
- Documented
results related to the position’s responsibilities
- A good
command of English and knowledge of local language – Kiswahili both the
oral and written
Duty station: Kibondo, Tanzania
Duration and type of contract: 4 months (with
possibility of extension)
About Us
The Norwegian Refugee Council (NRC) is an independent humanitarian
organisation helping people forced to flee. We work in crises across 31
countries, providing emergencies and long-term assistance to millions of people
every year. We stand up for people forced to flee, advocating their rights.
NORCAP, our global provider of expertise, helps improve international and local
ability to prevent, prepare for, respond to and recover from crises. NRC also
runs the Internal Displacement Monitoring Centre in Geneva, a global leader in
reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment
in or deployment to Regions, Countries, Areas or Offices that may be host to
considerable health, safety and security risks. NRC takes this very seriously
and we have procedures in place to reduce known risks, but will never be able
to take away all risks. NRC requires staff members who travel on an
international contract to the field to undergo an medical examination with our
medical provider. Employees must produce a Health Clearance Certificate before
departure stating that there are no relevant health concerns. If staff are
unable to provide this, NRC reserves the right to terminate the Contract of
Employment.
The deadline for
submitting the application is 21 August 2021.
