Contracts and Compliance Administrator Job at KPMG

Contracts and Compliance Administrator – KPMG Tanzania

KPMG in Tanzania is part of a global network of independent KPMG Firms that offers Audit, Tax, Advisory services. Through the talent of our staff, we bring our creativity and insight to our clients’ most critical challenges. With offices across Africa and globally, we work with businesses and corporates (both national and multinational), government, and international development agencies and donors in diverse sectors.

Roles

KPMG in Tanzania is seeking a highly motivated and diligent Contracts and Compliance Administrator. The successful candidate will assume a key role supporting our Advisory department. They will be instrumental in reviewing and assisting with a range of activities that makes our business function, enables us to go to market whilst managing risk and departmental performance to a high standard

Responsibilities

1. Contract and Risk Management (New Business):

• Ensure compliance with internal processes for new business development pursuits.
• Collaborate with various teams to ensure adherence to risk management procedures.
• Manage subcontractor and consultant contracting and onboarding processes.
• Complete contract reviews of non-standard contracts for potential new business.

2. Contract and Risk Management (Ongoing – Won Business):

• Assist in contracting subcontractors and consultants while ensuring compliance with risk procedures.

Work with managers to ensure key, high-risk assignments remain compliant with our internal risk procedures.

• Prepare invoices for billing purposes.
• Assist in debt collection efforts.

3. Business Development Support:

• Monitoring BD alerts for potential advisory opportunities within Tanzania, assess opportunities and forward to relevant colleagues (daily)
• Review proposals, presentations, and other documents for KPMG best practices.
• Assist in drafting EOI responses to clients.
• Maintain a database of proposals and promote proposal templates.
• Coordinate and maintain experience sheets from completed assignments in a standard format and database.

4. Departmental Resource Staffing Management:

    Track and monitor the departments usage and compliance with internal resource management software (i.e. booking management software for consultants) and issue noncompliance reports (weekly)

5. Administrative Duties:

• Provide administrative services to Advisory Partner, Director, managers, and staff, including report formatting and printing.
• Manage travel arrangements, visas, hotel bookings, and conference logistics, as required.
• Coordinate weekly departmental managers meetings, including logistics and minute-taking (weekly).
• Manage the procurements of additional goods and services, as required

Education and Experience:

• Minimum of a bachelor’s degree in Law, Business, English Literature or related field.  Minimum of 2-years experience in contracts, compliance, or administrative services.
• Good understanding of contract management, risk, and compliance processes at professional services firms.

Skills

• Excellent reading, writing and verbal communication skills necessary for working in a professional environment that conducts its business in English.
• Detail-oriented with strong analytical and problem-solving skills. For example, very strong at reading through detailed contracts at pace and identifying potential risks and issues.
• Efficient multitasker with strong organisational abilities and ability to manage time effectively.
• Proficient in Microsoft Office (Word, PowerPoint, Excel), including document drafting and report formatting.

Experience using other business and document management software tools to a high standard.

Salary and Benefits

    The position offers a competitive market salary and benefits.If your career aspirations match this exciting opportunity, please use the link below to apply

Performance Evaluation

    The position offers a competitive market salary and benefits.

If your career aspirations match this exciting opportunity, please submit your application to tz_fmrecruitment1@kpmg.co.tz

Closing date for receipt of applications will be 19 April 2024.

*Please note that only shortlisted candidates will be contacted.*

KPMG Tanzania, The Luminary, 2nd Floor, Haile Selassie Road, Masaki, Dar Es Salaam

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