JOB VACANCY
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Job Title: Administrative Officer Reports to: Head of Office Location: Kigoma Salary Grade: 5 | |
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Location: Kigoma |
Salary Grade: 5 |
About CRS
Catholic Relief Services is the official
international humanitarian agency of the Catholic community in the United
States. CRS works to save, protect, and transform lives in
need in more than 100 countries, without regard to race, religion or
nationality. CRS’ relief and development work is accomplished through programs
of emergency response, HIV, health, agriculture, education, microfinance and
peacebuilding.
Job Summary:
You will coordinate the provision of responsive,
effective, and efficient administrative services in support of the Catholic
Relief Services’ (CRS) mission to serve the poor and vulnerable. You will help
ensure stewardship of resources and a high-quality service approach are
integrated into administrative systems, policies, and procedures.
Roles and Key Responsibilities:
·
Coordinate and report on
activities and required resources to ensure cost-efficient and quality service
delivery from administrative support functions.
·
Support the coordination
of transaction processing for requisitions and office inventory.
·
Support the
implementation of Inventory/property management processes, such as property
receipt and distribution, property labeling, and physical counts. Create
inter-org transfers to other inventory organizations (IOs) and sub-inventory
transfers to locations within IOs in Insight.
·
Help ensure that
administrative systems, processes, and policies comply with agency standards
and donor and local law regulations.
·
Engage with relevant
external stakeholders (government officials, landlords, service providers,
etc.) on assigned administrative matters and help ensure required
authorizations and documents are up to date.
·
Help identify safety
issues and ensure a safe and sound work environment.
·
Coordinate logistic
monthly trip plans.
·
Assist in the
implementation of delivery operations from the arrival of goods on local
purchase point to the stores and on to the final distribution centers in
accordance with CRS and donor regulations and local supply chain standards and
requirements.
·
Coordinate the provision
of travel and logistics support and services to staff and visitors. Coordinate
event planning activities, including delegation visits, trainings and
workshops.
·
Maintain updated files
with all required logistics documents and ensure all supply chain management
activities and movements are fully and accurately documented.
·
Prepare and/or review
all logistic reports prior and submit on timely manner.
·
Routinely check all
vehicle licenses, and insurances and promptly advise the supervisor when
renewals are due.
·
Any other jobs as may be
assigned by the supervisor.
Basic Qualifications
·
Bachelor’s degree in
business administration or relevant field preferred.
·
Minimum of 2 years work
experience in administrative support functions, with increasing responsibility.
Experience with a local or international NGO a plus.
Required Languages – English and Swahili
Travel– N/A
Knowledge, Skills and Abilities
·
Good planning,
organizational and time management skills
·
Strong customer service
orientation with very good communication and interpersonal skills
·
Ethical conduct and
ability to maintain confidentiality
·
Proactive, resourceful,
solutions-oriented and results-oriented
Preferred Qualifications
·
Experience and proficient
skills in MS Office package (Excel, Word, PowerPoint, Visio) and information
management systems.
Agency REDI Competencies (for all CRS Staff):
Agency competencies clarify expected behaviors
and attitudes for all staff. When demonstrated, they create an engaging
workplace, help staff achieve their best, and help CRS achieve agency goals.
These are rooted in the mission, values, and guiding principles of CRS and used
by each staff member to fulfill his or her responsibilities and achieve the
desired results.
·
Personal
Accountability – Consistently
takes responsibility for one’s own actions.
·
Acts
with Integrity – Consistently
models values aligned with CRS Guiding Principles and mission. Is considered
honest.
·
Builds
and Maintains Trust – Shows
consistency between words and actions.
·
Collaborates
with Others – Works
effectively in intercultural and diverse teams.
·
Open
to Learn – Seeks out
experiences that may change perspective or provide an opportunity to learn new
things.
Agency Leadership Competencies:
·
Lead
Change – Continually
looks for ways to improve the agency through a culture of agility, openness,
and innovation.
·
Develops
and Recognizes Others – Builds the
capacity of staff to reach their full potential and enhance team and agency
performance.
·
Strategic
Mindset – Understands role
in translating, communicating, and implementing agency strategy and team
priorities.
Supervisory Responsibilities – 2 Drivers
Key Working Relationships:
Internal – Head of Office, Admin & SC Team, Finance, Project
Staff External – Vendors, Partners and Government officials.
***Our Catholic identity is at the heart of our
mission and operations. Catholic Relief Services carries out the commitment of
the Bishops of the United States to assist the poor and vulnerable overseas. We
welcome as a part of our staff people of all faiths and secular traditions who
share our values and our commitment to serving those in need. CRS’ processes
and policies reflect our commitment to protecting children and vulnerable
adults from abuse and exploitation.
Disclaimer: This job description is not an
exhaustive list of the skill, effort, duties, and responsibilities associated
with the position.
HOW TO APPLY:
·
Interested qualified
candidates should submit their letter of application together with their CV in
PDF or Word format in a single attachment which outlines their experience and
sustainability of the position applied to email address TZ_HR@crs.org not
later than 16th November 2024.
·
The
applicants should clearly state the Job title applied for in the subject line
of the email.
·
Only shortlisted
candidates will be contacted.
CRS’ talent acquisition procedures reflect our
commitment to protecting children and vulnerable adults from abuse and
exploitation.
CRS prioritizes candidates who are citizens/
permanent residents of the countries where we have CRS offices.
CRS is an Equal Opportunity Employer.
Female candidates, people with disability and people from other recognized marginalized backgrounds, are strongly encouraged to apply for this position. CRS Tanzania recognizes many people do not have access to university education, limited capacity to travel, women take career breaks to care for family, and physical access for people with disability is limited in some workplaces including in the field. In all recruitments, CRS Tanzania uses a competency-based selection process. This ensures that if a candidate does not have a university degree or many years of experience, their competencies and existing expertise is assessed and valued.
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