Company: Kyosk Digital Services
Limited
Position: People and Admin Assistant_Tanzania
Location: Dar es Salaam
Reporting to: People Business Partner
Role Profile
Responsible for providing administrative support
to assist the execution of the administrative function within the business. The
incumbent will perform clerical work and support the People Department with
department projects, data management and other general office duties. The role
holder will handle a wide range of administrative and support related tasks.
Key Responsibilities
·
Operations Management:
Organize and schedule meetings, interviews, and appointments, champion the
organization of key office events. Make travel arrangements, such as booking
flights, cars and making hotel reservations. Coordinate the needed technology
and supplies for the office and warehouses. Support the warehouse team in
setting up including furniture acquisition, supplies sourcing and supplier
management including water providers, sanitary services and cleaning services.
·
Compliance: Manage all
operational licenses and insurance contracts for office facilities ensuring
that renewals are made promptly. Ensure health and safety standards are
properly observed during operations.
·
Finance Support: Assist
in processing orders to vendors and service providers. Submit and reconcile
expenses reports and monitoring invoices. Coordinate with the finance team on
the payroll information management, preparation and payment.
·
Records Management:
Manage the company’s filing system to ensure that all operational documents are
properly filed and easily accessible. Ensure all staff files are complete per
the HR and Audit requirements; Frequently update employee files in line with key
changes in personal information and or organization requirements.
·
People Administration:
Assist in the preparation and issuance of field employee contracts; facilitate
employee exit including the issuance of clearance forms, collection of work
tools and coordinate with the finance team for payment of final dues. Conduct
exit interviews in specified formats and share the feedback with the People
Business Partner.
·
People Management:
Support in coordinating staff engagement/motivation initiatives and welfare
activities. Draw up a social calendar for staff initiatives that include staff
parties/events, team building, sports programs and social activities.
Minimum Requirements & Key Skills
·
Bachelor’s degree in
Business Management or a related field;
·
Diploma in Human
Resource Management and member of the Human Resource Professional Body is an
added advantage;
·
A minimum of three (3)
years working experience gained in an administrative role;
·
Demonstrate a high
degree of integrity, sensitivity and confidentiality when dealing with internal
and external parties;
·
Strong ownership
mind-set and ability to work in a self-directed manner;
·
Excellent verbal and
written communication skills;
·
Able to prioritize, and
manage time efficiently.
Desired Competencies
·
Analytical Thinking;
·
Detailed oriented;
·
Goal Orientation;
·
Problem Solving Skills;
·
Great Interpersonal
Skills;
·
Strong Planning &
Organization Skills;
·
Team Player;
·
Tech Savvy.
About The Company
Kyosk Digital Services limited is a tech-led
platform that connects informal retailers who retail in kiosks and other
similar retail outlets directly to fast-moving consumer goods companies (FMCGs)
by communicating demand from retail outlets directly to FMCGs and their
distributors and managing the delivery of the goods to the kiosks.
Our digital ordering and delivery platform –
Kyosk, ensures that these retail outlets get access to stock at competitive
prices and have them delivered directly to them. FMCGs find the traditional
distribution chain to be inadequate as well, making it expensive for them to
serve kiosk-type retail outlets, leading to high incidences of product
stock-outs and lost sales opportunities. By providing FMCGs with good data
visibility, we solve this major problem of theirs.
If you want to become a business leader in the
emerging digital technology space and join a rapidly growing company of
passionate and determined individuals with a singular will to win, Kyosk
Digital is the organization for you.
How to Apply:
Please follow the link provided below.
Telegram group: CLICK HERE
Whatsapp Group 1: CLICK HERE
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