Job Title: Senior Procurement & Administration Manager
Reports to: Head of Finance
Function level: Senior Manager
Basic Purpose:
Develop and lead the implementation of the procurement & administration policies and guidelines as well as the activities to ensure full support of the Bank’s operational needs.
Main Duties and Responsibilities:
- Develop procurement and administration strategies, as well as the operational plan to ensure alignment of the Bank’s procurement & administration activities with the overall Bank’s strategic objectives.
- Provide leadership, planning and managing human resources effectively to facilitate accomplishment of
the units’ objectives. - Oversee the coordination of the procurement process, from planning, tendering process, evaluation and
selection, awarding and contracting in accordance with the set guidelines. - Oversee the construction and renovation projects to improve efficiency and ensure that the facilities
meet the environmental, health and security standards as well as compliance with the government
regulations; - Oversee proper running of utilities for the office buildings such as electricity, water and ensure all faults
are dealt with to avoid down time of operations; - Formulate and ensure implementation of the working environment, occupational health and safety
policies and procedures; - Supervise the preparation and monitoring of the procurement and administration budget to ensure
effective utilization; - Liaise directly with the Public Procurement and Regulatory Authority on all matters within its
jurisdiction; - Oversee the Bank’s fleet management, vehicles management, transport allocation, vehicle scheduling,
vehicle maintenance, vehicle logs to ensure all vehicles are well equipped and serviced for use by
employees; - Guide the team on how to maintain supplier relationships in order to deliver optimum performance/results in cost, service and quality;
- Oversee the establishment of the service level agreements as the Bank’s standards to ensure efficiency in delivery of services;
- Review the procurement & administration reports on a monthly/quarterly/annual basis and submit to management for decision-making purposes;
- Conduct performance reviews with the subordinate as per the Performance Management guidelines and in a timely manner each year; and
- Perform any other duties as may be assigned by the immediate supervisor.
KNOWLEDGE SKILLS AND EXPERIENCE:
Educational Qualifications & Functional / Technical Skills
- Bachelor’s degree in Project Management/Business Administration/Procurement and Supply Management
or any other related field - A professional qualification/certification in Procurement.
Relevant Experience (Type of experience and minimum number of years)
- At least 8 years experience in the procurement field.
- Knowledge of procurement and administration laws and regulations of Tanzania
- Budgeting skills
- Planning skills
- Problem solving skills
- Negotiation skills
- Training skills
- Communication and interpersonal skills
- Team player
- People management skills
- Time management skills
Job Title: Facilities & Administration Manager
Reports to: Senior Procurement & Administration Manager
Function level: Manager
Basic Purpose:
Manage the implementation of the administration and facilities processes and guidelines to ensure full support of the Bank’s operational needs.
Main Duties and Responsibilities:
- Support the development of administration and facilities strategies to ensure alignment of the Bank’s procurement activities with the overall Bank’s strategic objectives;
- Manage the construction and renovation projects to improve efficiency and to ensure that the facilities meet the environmental, health and security standards as well as complying with the government regulations;
- Manage the Bank’s fleet management and carry out vehicles management, transport allocation and vehicle scheduling; vehicle maintenance, vehicle logs to ensure all vehicles are well equipped and serviced for use by employees;
- Ensure proper running of utilities for the building such as electricity, water and ensure all faults are dealt with to avoid down time of the operations;
- Manage activities related to major and minor repairs and emergency as well as maintenance on systems and installations;
- Participate in the formulation and implementation of working environment, occupational health and safety policies and procedures;
- Oversee the provision of all cleaning and hygiene services to all office areas and washroom facilities in accordance to applicable standards;
- Manage the upkeep, operation and maintenance of the centralized cooling and ventilation systems and installations (including associated equipment);
- Oversee pest control service to all related buildings and sit infrastructure;
Manage the organization of Bank events to ensure all logistical arrangements are well planned; - Oversee the coordination of office supply, stationery and kitchen supplies for the office to ensure the Bank operations run smoothly and employees are comfortable;
- Ensure all files and other documents are properly maintained by all departments;
- Participate in the development of the facilities and administration budget and monitor the utilization to ensure efficiency in the use of the allocated resources necessary for the implementation of the strategy.
- Review the facilities and administration reports on a monthly/quarterly/annual basis and submit to immediate supervisor for review and onward submission to management for decision-making purposes.
- Identify capacity gaps and training needs and recommend relevant training solutions for implementation.
- Conduct performance reviews with the subordinate as per the performance management guidelines and in a timely manner each year.
- Perform any other duties as may be assigned by the immediate supervisor.
KNOWLEDGE SKILLS AND EXPERIENCE:
Educational Qualifications & Functional / Technical Skills
- Bachelor degree in Project Management/Logistics Management/Business Administration or any other related field
- Masters Degree in Logistics Management/Business Administration is desirable.
Raelevnt Experience (Type of experience and minimum number of years)
- At least 5 years experience in the facilities and administration field.
- Knowledge of procurement laws and regulations of Tanzania
- Negotiation skills
- Communication and interpersonal skills
- Team player
- Communication skills
- People management skills
- Strong attention to details
- Budgeting skills
- Planning skills
- Problem solving skills
- Computer literacy
- Time management skills
All applications should be channeled through TZRecruitment@equitybank.co.tz , Quoting the respective job title in the subject field
Deadline: 02nd October 2022
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