Secretary Job vacancy at European Union ( EU) Delegation

The European Union (EU) is an economic and political union between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the United Republic of Tanzania and the East African Community (EAC):

Supports Tanzania’s and EAC’s development agendas and sustainable development goals for a better life for all
Provides support with a view to inclusive growth, private sector development and job creation
Promotes fundamental rights, good governance and accountable democracy;
Fosters regional peace and stability, economic integration and trade development.

We offer

Upon recruitment, the successful candidates will occupy a specific job function as Secretary to the Administration Section. The job functions may be changed in accordance with the needs of the Delegation.

This is a full time employment. The posts are allocated in salary group III which has a minimum gross salary of 3,151,309 TZS.

We offer other entitlements as per European Union human resources procedures applicable to locally recruited staff. The definitive salary will be determined based on the professional experience of the successful candidate. We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.

Following main tasks and duties are currently required:

Logistics and Protocol Functions

Coordinate all visa processes for staff and visitors, arrange transportation and temporary accommodation
Coordinate logistics and Protocol Relations at the occasion of EU official visits to the country
Processing VAT and Duty exemptions
Develop and oversee budget for Delegation’s annual events
Delegation Event Management
Management of all dispatches and couriers
Assist in managing Diplomatic Pouch
All Protocol related issues

Administrative Functions

Secretarial Duties within the Admin section
Management of car fleet and drivers
Supervising and recording Driver ‘s overtime
Responsible for all records/files related to the job
Operational Initiator for all invoices related to the job
Regularly check the log book of vehicle and ensure their proper use as per the policy of the institution
Manage calendar for Administrative meetings
Back up for infrastructure management

General assistance to Head of Administration when required

Minimum requirements/eligibility criteria

	Compulsory requirement	Asset
Qualifications	Bachelor Degree or equivalent	Relevant Trainings
Professional experience	At least 3 years relevant experience in a support function	Secretarial/ Archiving experience/Protocol
Knowledge of languages	Fluent in English and Kiswahili	Knowledge of an additional European language is an asset
Knowledge of IT tools	Microsoft Office, Excel, Outlook Document management	PowerPoint or equivalent

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV practical testing and interviews.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.

How to apply?

Please send your detailed EuroPass CV in English filled in with the template available at https://europa.eu/europass/eportfolio/screen/cv-editor?lang=en and a Cover Letter in English. The cover letter should mention your motivation for applying.

All applications must be submitted through this email address: eeasjobs-183@eeas.europa.eu

Subject: Secretary 156788

Deadline : 3rd November 2024

Only complete applications received on time will be considered.

The successful candidate will be subject to a medical check, background check

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