Specialist – Cranes & Rigging vacancy at Geita Gold Mining March 2025

Vacancy Announcement: IOM/KSU/013/19
Position title: Medical Administrative Assistant
Position grade: G4
Duty station: Kasulu

ORGANIZATIONAL CONTEXT AND SCOPE
Under the overall supervision of the Migration Health Officer (MHO) and the direct supervision of the Chief Nurse, in Kigoma, Tanzania, the incumbent will provide administrative support, clerical services and assistance with the organization of logistical support to the Resettlement Health Assessment Programmes. In particular, she/he will carry out the following
duties and responsibilities:

RESPONSIBILITIES AND ACCOUNTABILITIES

1. Liaise with the IOM office (logistics & procurement, admin and finance) purchase requests and follow up on paper work.
2. Prepare and calculate costs on the IOM Official Receipt issued to applicants.
3. Liaise with health services providers and arrange the desired and appropriate daily schedule for Medical screening.
4. Prepare Medical Forms, Certificates, Appointment Letters and any other necessary list
5. Running and maintaining the medical database including data entry, updating and creating backups. Communicate and share data with MHD/Nairobi Health Informatics Unit on a regular basis. Maintaining inventory of the Medicine and Non-Medical Supplies for MHD and ensuring timely information to the supervisor for needed items
6. Provide timely transmission of data and information to IOM missions and partners. As
   required check the invoices of external medical service providers to MHD and prepare
   necessary documentation for processing of payment.
7. Provide logistical support to the MHD team and MHD visitors in arranging transportation, meetings, assisting with obtaining security clearance, etc.
8. Provide informal translations of documents and, if necessary, oral interpretation.
9. File in a systematic and orderly manner incoming/outgoing letters, memoranda, emails,faxes as well as IOM documents and forms and provide the same assistance to the office.
10. Answer incoming telephone calls to IOM. And also provide secretarial and administrative
    support to the office.
11. Respond non-technical queries from applicants regarding the MHD screening
    procedures, their medical schedule, results and other matters, as the need arise.
12. Follow ethics and confidentiality rules to safeguard the interests of the applicants and IOM.
13. Perform any other related duties as assigned by the supervisor

COMPETENCIES
The incumbent is expected to demonstrate the following competencies;
Team work
 Establishes strong relationships with colleagues and partners; relates well to people
at all levels.
 Is fully aware of the team purpose, respects and understands individual and
collective responsibilities.
 Willingly puts in extra effort without being asked and adopts a “hands-on” approach whenever necessary to achieve team objectives.
 Coordinates own work with that of the team to meet agreed priorities and deadlines

Delivering results
 Produces quality results and provides quality services to clients.
 Meets goals and timelines for delivery of products or services.
 Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
 Shows understanding of own role and responsibilities in relation to expected results.

Managing and sharing knowledge
 Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
 Shares knowledge and learning willingly, and proactively seeks to learn from the

experiences of others.
 Puts new learning into practice and draws on diverse sources of ideas and
 inspiration.
 Contributes to the identification of improvements to work processes and assists in implementing them

Accountability
 Accepts personal responsibility for quality and timeliness of work.
 Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
 Operates in compliance with organizational regulations and rules.
 Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement

Communication
 Presents information using language and sequence of ideas that is easy for recipients to understand.
 Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
 Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
 Listens carefully and genuinely to the views and positions of others; acts on received information.

EDUCATION AND EXPERIENCE

1. University degree with two years of relevant work experience or Secondary school diploma with four years of relevant work experience in related medical/administrative field.
2. Experience in working in an international humanitarian environment and in liaising with a variety of partners at all levels of the hierarchy.
3. Excellent communication and negotiation skills.

 LANGUAGES
Required
Fluency in both written and spoken English and Kiswahili Languages

Advantageous
 Female Applicants are encouraged to apply

How to apply:
Interested candidates should fill in the PH form, submit CV’s and cover letter indicating
Vacancy Notice number with 3 professional references and contacts to tzvacancy@iom.int

Or send applications to the address below;

International Organization for Migration Mission in the United Republic of Tanzania Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam, Tanzania Kindly note only shortlisted candidates will be contacted & Vacancy is only open for Tanzanian nationals.
For further information, please refer to: https://tanzania.iom.int/
  
Download PH form:

• PH FORM.pdf
• PH FORM.docx

Posting period: From 18th June – 01st July 2019