TITLE: Supply Chain Assistant (Sourcing)
Date advertised: 3 Sep 2019
Closing date: 15 Sep 2019 – 23:59 EAT
Location: Dar es Salaam, Tanzania, United Republic of
Department: Supply Chain
Type: Fixed-term contract
Schedule: Full-time
TEAM/PROGRAMME: Operations LOCATION: Dar Es Salaam with frequent travel to the field office
GRADE: 5 POST TYPE: National
CHILD SAFEGUARDING:
Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE:
The Procurement Assistant is responsible for the sourcing of goods and services within CO and FO based on needs of Save the Children’s programmes, managing requests and relations for a complex portfolio of programmes. The Procurement Officer will also support the SCI Supply Chain Coordinator (sourcing) in supply market research and analysis, running quotations / tenders and setting up Contracts or Framework Agreements for key supplies and services to ensure value for money is achieved through best in sector sourcing strategies and Procurement processes.
SCOPE OF ROLE:
Save the Children has been operational in Tanzania since 1986 with an initial presence in Zanzibar and now extending to the Mainland with multi-sector programming. We are working with the government, local organizations and other international agencies to reduce child malnutrition, improve maternal, newborn and child health services, support and strengthen early childhood development, primary, alternative and inclusive education and educational systems. We strengthen child protection systems for vulnerable children, promote children’s participation and contribution to policy and resource allocation for services which concern them, support, and respond to emergencies
Reports to: Supply Chain Co-ordinator
Staff reporting to this post: None
KEY AREAS OF ACCOUNTABILITY :
Support the delivery of SCI sourcing strategy
• Under direction of the line manager, undertake supply market research and analysis, run quotations/tenders and set up Contracts, Pre-Qualified Suppliers and/or Framework Agreements where appropriate for key supplies.
• Provide Procurement advice and support to field offices.
Sourcing of goods and services
• Manage Sourcing of services for the CO programme in line with SCI Procurement policies, processes and quality standards through supervision of Procurement Requests, Requests for Quotation, Comparative Bids Analysis, Procurement Committee and Purchase Order processes.
• Ensure overall best value for money is achieved through a competitive and transparent Procurement process considering quality, availability, time frame, transport and storage costs and technically advise the Procurement Committee accordingly.
• Assists the Supply Chain Coordinator (Sourcing) to ensure Procurement Committees in all field offices are established where required and that they fully understand and undertake their responsibilities at all times.
• Develop strong relations with field office programmes to support them in improving their ordering practices and review all Procurement Plans together with the line manager.
Team Management and Capacity Building
• Develop strong relationships with CO and field office programmes to support them in improving their Procurement practices
Performance Management
• Support the line manager in the production of management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of sourcing services
• Ensuring all financial benefits from sourcing are documented and tracked.
Governance
• Promote and ensure compliance to our Procurement Policy, Procedures and quality standards
• Implement and ensure compliance to our Procurement Policy, Procurement Manual and established Procurement Procedures
Other
• While the majority of work will be carried out in the CO– h/she may be required to make occasional support visits to field offices.
• Support the Coordinator to prepare renewal of lease agreements for office buildings, apartments and houses in Dar es Salaam and field offices.
• Management of the office building and furniture – maintenance and repairs supervision, inventory management
BEHAVIOURS (Values in Practice)
Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
• Diploma in supply chain management, procurement or Chartered Institute of Purchasing & Supply (CIPS)/ (PSPTB) or equivalent Experience
EXPERIENCE AND SKILLS
• Minimum of 2 years of relevant experience working in Procurement, preferably in an NGO/and/or development program, with in depth experience in managing complex sourcing processes and supplier relationships
• Ideally knowledge of procurement processes, rules and regulations in the INGO/UN System
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Experience in supply chain management in an emergency environment focusing on Procurement,
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Willingness to undertake field travel as required and work in difficult environments according to travel environments
• Fluency in written and spoken English
• Commitment to and understanding of Save the Children’s aims, values and principles
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Program Monitoring, Assessments, Evaluations and Reporting
• Lead the MEAL team in supporting the emergency programmes, regional office in measuring achievement and progress toward program goals and results as well as development of MEAL systems for all projects;
• Develop and maintain the Indicator Performance Tracking Tool and Output tracker per award and the entire project providing updates on a monthly basis
• Lead roll out of a robust accountability strategy, and MEAL systems and processes to measure achievement and progress towards achieving project objectives/outcomes and results/outputs against indicators (indicator performance tracker tables, quality checklists, etc.).
• Lead monitoring of program quality using quality bench marks and ensure that findings are shared with relevant stakeholders and explicitly fed back into programme decision making, incorporating accountability and learning.
• Ensure implementation and integration of regular monitoring systems in the area programme and at various levels of programme implementation (monitoring of inputs, outputs, outcomes, etc.);
• Contribute to child-focused and child-led programme implementation, by ensuring children’s participation, reporting back to children, and child-led M&E in the area;
• Maintain a tracker of all program improvement actions bringing to the attention of the area SMT key program improvement issues that need action and appropriately sharing them with the MEAL Manager in the region Office.
• Support internal and external program/project evaluations as necessary and ensure establishment of project baseline data for all projects;
• Lead the management of information systems and roll out of mobile data collection;
• Lead compilation of data and reporting on, SCI global indicators and total reach reports
Partner Management
• Contribute to identify the capacity of present and potential partners in quality programming and ensure that MEAL support is provided;
• Ensure that MEAL aspects of programmes implemented by existing partners are enforced.
Accountability and Organisational Learning
• Support the MEAL Manager with learning activities. For instance, support planning of program Review workshops, prepare lessons learnt reports;
• Ensure participation of beneficiaries and children in monitoring and evaluating Save the Children development/emergency projects and programmes. This includes roll out of Complaints and Response Mechanism (CRM);
• Ensure accountability systems are established engaging beneficiaries and stakeholders in evaluations, impact assessments and research.
Representation and Advocacy
• Ensure that Save the Children’s work is coordinated with efforts of other agencies and government, and support Interagency Coordination forums, advocating for the specific needs of children. Participate in Interagency coordinated joint MEAL activities (for instance, inter-agency RTEs);
• Contribute to communications and media work as required, including verifying and ensuring the relevancy of case studies and programme success stories.
Staff Management, Mentorship, and Development
• Ensure that all staff understand and are able to perform their role in both emergency and development contexts;
• Building capacity and knowledge of staff and partners on MEAL systems, strengthening organisational knowledge and understanding of effective programming through networking, experience sharing and searching for innovative ideas;
• Identify training needs of staff in respect to applying monitoring plans/tools; collect, analysis and report on findings periodically and conduct trainings to address the capacity gaps;
• Support the development of an organisational culture that reflects our dual mandate values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our members and donors.
COMPETENCIES AND BEHAVIORS (our Values in Practice)
Applying Technical and Professional Expertise:
• Makes decisions based on professional expertise and experience without deferring unnecessarily to others
• Shares knowledge and best practice on technical solutions so that others can make best use of that expertise
• Actively seeks new ways to develop the application of technical and professional standards within the team
Developing self and others:
• Gives regular positive and constructive feedback to others
• Identifies clear development needs and development
• plans through regular constructive reviews of their own performance (and their team’s where appropriate)
• Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them
• Coaches others to learn from their experiences on the job and to use the resources available to them
Problem Solving and Decision Making:
• Gathers the right information and uses critical thinking to make effective and timely decisions
• Knows when to involve others in a decision
• Demonstrates awareness of the wider external influences that impact on decision making
• Analyses and exercises judgment in challenging situations in the absence of specific guidance or knowledge of the full facts
• Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions
Working effectively with others
• Actively listens to new and different perspectives and experiences of those they work with
• Proactively supports team members and trusts their capabilities
• Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups
• Clarifies their role and responsibilities within the team to maximise impact
Delivering Results
• Delivers timely and appropriate results using available resources
• Takes responsibility for their work and its impact on others
• Plans, prioritises and performs tasks well without needing direct supervision
• Understands the link between their work and the organisation’s objectives
QUALIFICATIONS AND EXPERIENCE
• A degree in an area of social development or equivalent.
• Minimum three years practical experience in M&E system coordination/implementation in a large international non-governmental organisation or other international relief/development body;
• Demonstrable track-record in data tracking and evaluation, with the ability to support staff and partners on M&E methodology and analyse and disseminate complex information to a range of stakeholder audiences;
• Well-developed research, analytical (qualitative and quantitative), documentation and report-writing and skills, with particular competency in participatory research methods;
• Ability to write clear and well-argued assessment and project reports. A high level of written and spoken English
• Computer literacy, particularly in Word, Excel, Statistical Packages and PowerPoint;
• Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
• Strong communication and interpersonal skills in English, with experience working in multicultural, multi location, values driven teams;
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Commitment to and understanding of Save the Children International’s aims, values and principles
• Information Communication Technology literate
• honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
• Diploma in supply chain management, procurement or Chartered Institute of Purchasing & Supply (CIPS)/ (PSPTB) or equivalent Experience
EXPERIENCE AND SKILLS
• Minimum of 2 years of relevant experience working in Procurement, preferably in an NGO/and/or development program, with in depth experience in managing complex sourcing processes and supplier relationships
• Ideally knowledge of procurement processes, rules and regulations in the INGO/UN System
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Experience in supply chain management in an emergency environment focusing on Procurement,
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Willingness to undertake field travel as required and work in difficult environments according to travel environments
• Fluency in written and spoken English
• Commitment to and understanding of Save the Children’s aims, values and principles
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
******************
Position: Monitoring, Evaluation, Accountability and Learning (MEAL) Officer
Date advertised: 2 Sep 2019
Closing date: 15 Sep 2019 – 23:59 EAT
Location: Kigoma, Tanzania, United Republic of
Department: Monitoring, Evaluation, Accountability and Learning
Type: Permanent
Schedule: Full-time
TEAM/PROGRAMME: Emergency Response in Kigoma LOCATION: -Kigoma Region
GRADE: TBD POST TYPE: National
Child Safeguarding:
Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process of staff.
ROLE PURPOSE:
The Emergency MEAL Officer takes the overall responsibility of operationalizing the MEAL system and SCI MEAL approach in emergency programmes. The post-holder will be expected to lead on MEAL in implementation including monitoring of program quality, rolling out accountability initiatives, supporting program evaluations and leading on area MEAL budgeting. S/he will be expected to lead MEAL capacity building of emergency programme staff and partners.
SCOPE OF ROLE:
Reports to: MEAL Coordinator
Dimensions: Due to political unrest in Burundi high numbers of refugees escaping into neighbouring countries of DRC, Uganda, Rwanda & Tanzania. The current Burundian refugee population in Tanzania is over 175,000 of which over 50% are children. SCI is implementing a child protection, education and youth empowerment/ livelihoods programme in refugee camps and wishes to scale up the response.
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Together with the MEAL Team and in collaboration with the Programme Managers and partners, the MEAL Officer will be responsible for establishing and promoting the use of MEAL systems to ensure that the Emergency team and Regional Office:
• Is informed on the extent to which both the emergency response and development interventions are affecting the lives of the targeted populations.
• Receives regular, timely and context-specific, meaningful feedback from our community members (who are or are not targeted by our interventions) partners, staff and that feedback effectively informs and signals areas where strategic attention is required.
• There is evidence-based knowledge on the positive and negative impact that both the emergency response and development interventions are having over the communities where SCI works
Program Monitoring, Assessments, Evaluations and Reporting
• Lead the MEAL team in supporting the emergency programmes, regional office in measuring achievement and progress toward program goals and results as well as development of MEAL systems for all projects;
• Develop and maintain the Indicator Performance Tracking Tool and Output tracker per award and the entire project providing updates on a monthly basis
• Lead roll out of a robust accountability strategy, and MEAL systems and processes to measure achievement and progress towards achieving project objectives/outcomes and results/outputs against indicators (indicator performance tracker tables, quality checklists, etc.).
• Lead monitoring of program quality using quality bench marks and ensure that findings are shared with relevant stakeholders and explicitly fed back into programme decision making, incorporating accountability and learning.
• Ensure implementation and integration of regular monitoring systems in the area programme and at various levels of programme implementation (monitoring of inputs, outputs, outcomes, etc.);
• Contribute to child-focused and child-led programme implementation, by ensuring children’s participation, reporting back to children, and child-led M&E in the area;
• Maintain a tracker of all program improvement actions bringing to the attention of the area SMT key program improvement issues that need action and appropriately sharing them with the MEAL Manager in the region Office.
• Support internal and external program/project evaluations as necessary and ensure establishment of project baseline data for all projects;
• Lead the management of information systems and roll out of mobile data collection;
• Lead compilation of data and reporting on, SCI global indicators and total reach reports
Partner Management
• Contribute to identify the capacity of present and potential partners in quality programming and ensure that MEAL support is provided;
• Ensure that MEAL aspects of programmes implemented by existing partners are enforced.
Accountability and Organisational Learning
• Support the MEAL Manager with learning activities. For instance, support planning of program Review workshops, prepare lessons learnt reports;
• Ensure participation of beneficiaries and children in monitoring and evaluating Save the Children development/emergency projects and programmes. This includes roll out of Complaints and Response Mechanism (CRM);
• Ensure accountability systems are established engaging beneficiaries and stakeholders in evaluations, impact assessments and research.
Representation and Advocacy
• Ensure that Save the Children’s work is coordinated with efforts of other agencies and government, and support Interagency Coordination forums, advocating for the specific needs of children. Participate in Interagency coordinated joint MEAL activities (for instance, inter-agency RTEs);
• Contribute to communications and media work as required, including verifying and ensuring the relevancy of case studies and programme success stories.
Staff Management, Mentorship, and Development
• Ensure that all staff understand and are able to perform their role in both emergency and development contexts;
• Building capacity and knowledge of staff and partners on MEAL systems, strengthening organisational knowledge and understanding of effective programming through networking, experience sharing and searching for innovative ideas;
• Identify training needs of staff in respect to applying monitoring plans/tools; collect, analysis and report on findings periodically and conduct trainings to address the capacity gaps;
• Support the development of an organisational culture that reflects our dual mandate values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our members and donors.
COMPETENCIES AND BEHAVIORS (our Values in Practice)
Applying Technical and Professional Expertise:
• Makes decisions based on professional expertise and experience without deferring unnecessarily to others
• Shares knowledge and best practice on technical solutions so that others can make best use of that expertise
• Actively seeks new ways to develop the application of technical and professional standards within the team
Developing self and others:
• Gives regular positive and constructive feedback to others
• Identifies clear development needs and development
• plans through regular constructive reviews of their own performance (and their team’s where appropriate)
• Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them
• Coaches others to learn from their experiences on the job and to use the resources available to them
Problem Solving and Decision Making:
• Gathers the right information and uses critical thinking to make effective and timely decisions
• Knows when to involve others in a decision
• Demonstrates awareness of the wider external influences that impact on decision making
• Analyses and exercises judgment in challenging situations in the absence of specific guidance or knowledge of the full facts
• Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions
Working effectively with others
• Actively listens to new and different perspectives and experiences of those they work with
• Proactively supports team members and trusts their capabilities
• Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups
• Clarifies their role and responsibilities within the team to maximise impact
Delivering Results
• Delivers timely and appropriate results using available resources
• Takes responsibility for their work and its impact on others
• Plans, prioritises and performs tasks well without needing direct supervision
• Understands the link between their work and the organisation’s objectives
• A degree in an area of social development or equivalent.
• Minimum three years practical experience in M&E system coordination/implementation in a large international non-governmental organisation or other international relief/development body;
• Demonstrable track-record in data tracking and evaluation, with the ability to support staff and partners on M&E methodology and analyse and disseminate complex information to a range of stakeholder audiences;
• Well-developed research, analytical (qualitative and quantitative), documentation and report-writing and skills, with particular competency in participatory research methods;
• Ability to write clear and well-argued assessment and project reports. A high level of written and spoken English
• Computer literacy, particularly in Word, Excel, Statistical Packages and PowerPoint;
• Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
• Strong communication and interpersonal skills in English, with experience working in multicultural, multi location, values driven teams;
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Commitment to and understanding of Save the Children International’s aims, values and principles
• Information Communication Technology literate
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