Company Description
Background
SNV Netherlands Development Organisation is a not for profit
international development organisation. Founded in the Netherlands 50 years ago
and we have built a long- term, local presence in 39 of the poorest countries
in Asia, Africa and Latin America. Our global team of local and international
advisors works with local partners to equip communities, businesses and
organisations with tools, knowledge and connections they need to increase their
income and gain accesses to basic services empowering them to break the cycle
of poverty and guide their own development.
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SNV Tanzania has been established in country for more than 50 years. We have a main office in Dar es salaam and regional offices in four other locations including Mwanza, Mbeya, Arusha and Dodoma. Following the launch of a new project our Dodoma offices will need to expand their current operations capacity especially on procurement, contracting, admin, HR and logistics. The new Administrative Officer will perform tasks for the new project and all projects that are operating through that office.
Key Activities:
The Administrative officer is an aggregate role, the
below will be the incumbent performs tasks that make the Dodoma office
functional
Office administration
- Managing of the reception function of
the office i.e. phones, incoming mails and outgoing mails, deliveries, records
management of each.
- Management of office administration,
including office running; logistics; security; information management.
- Ensure all services in the offices are
available (water, utility, generator, internet, phone, etc.) and that all
office furnishings and equipment are functioning and maintained
- Ensuring offices remain stocked with
office supplies and kitchen consumables. stock controls and monitoring
- Oversee the maintenance, repair and
cleanliness of the office and premises, ensuring that any needed maintenance is
dealt with.
Fleet management
- Coordinate all local travels from the
location
- Manage all SNV cars which are at the
location
- Ensuring staff travels are well planned
with the required resources
- Together with drivers, ensure that fleet
is in place, serviced, insured, taxed and maintained.
- Management of specific task employee
especially drivers, are in compliance with our Motor Vehicle policy
Asset management
- Ensuring all assets are well managed,
secured and maintained at the location office
- Asset that needs to be disposed are
disposed as per policy
- Asset that are new are registered into
the system by finance
- Asset are registered and coded
Safety and Security
- Liaising with operations manager on
location security.
- Serving as security focal point for
staff and consultants
- Ensure regular maintenance and
functioning of fire extinguishers, smoke alarms etc
- Ensure functional health and safety
committee in place at the location and maintain first aid kits
- Prepare documents for submission to
authorities i.e., Fire brigade compliance issues and OSHA
Records management
- Ensuring the all records for day-to-day
administrative work are in place and are filed properly.
- All the files are coded well and put in
a safe place
- Develop a record register for all files
in the archive rooms and manage the storage, ensuring annual reviews of which
documents are to be archived, retained, etc., and that documents are clearly
filed and easy to find
- All projects documents will be submitted
to admin office who will ensure that the records are in place.
- Disposal of records must follow the
internal policy on records disposal with the right approvals
Qualifications
Requirements:
- University degree in social sciences,
human resources or any other related field
- Minimum 5 years working as in
administration preferably for an NGO
- Sound general business practice and
experience, able to work autonomously and in a team
Desired attributes:
- Excellent interpersonal skills, and a
collaborative management style
- Experience of working in a
multi-cultural environment.
- Multi-tasking, analytical and quick to
act.
- Organization skills and time management
– professional approach to personal time planning and respect for deadlines;
- Excellent written and oral communication
skills in english
- Team player, effective interpersonal and
coordination skills
- Computer literate with high degree of
proficiency and productivity
- Able to work comfortably and effectively
with or without supervision, either at own initiative or under direction.
Additional Information
Languages: Fluent in English and Kiswahili
Duty station: Dodoma
Desired Start Date: 1st September 2021
How to Apply:
If you believe that your credentials meet the outlined
profile, we invite you to apply by uploading your CV, letter of motivation,
salary history for the last three years and copies of your certification onto
our in-house recruitment system via the following link: https://careers.smartrecruiters.com/SNV. The
deadline for application is on 13th August 2021.
