Finance Associate
Organizational Setting and Work Relationships
The Finance Associate is normally supervised by a more senior finance colleague who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
– Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
– Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
– Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
– Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
– Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
– Prepare detailed cost estimates and participate in budget analysis and projections as required.
– Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
– Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Certificates and/or Licenses
Accounting Business Administration, Finance
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
High level of IT affinity (MS Office applications, People Soft).
Desirable
- Knowledge and work experience of MSRP Finance applications.
- Good knowledge of UN/UNHCR Financial rules and procedures.
- Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
Functional Skills
- FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
- IT-Computer Literacy
- IT-Enterprise Resource Planning (ERP)
- (Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Language Requirements
Please also note that English is essential for this Job Opening.
Knowledge of the local language (Kiswahili) is mandatory.
Additional Information
Please note that UNHCR does not charge a fee at any stage of it recruitment process (application, interview, meeting, travelling, processing, training or any other fees).
Qualified female and candidates with disabilities are encouraged to apply
Shortlisted Candidates will be required to sit for a test
In case of difficulties with application process, please contact email: tanda@unhcr.org
See below for this postion’s Operational Context
Finance Associate Job Vacancy at UNHCR
Operational Context of the post of Finance Associate, GL6 at the
Representation Office, Dar es Salaam
Background Information:
UNHCR is extending its international protection and humanitarian assistance in Tanzania to serve the people of concern. These people are mainly refugees from Burundi and Congo who are living in Nyarugusu and Nduta refugee camps located in Kasulu and Kibondo districts in Kigoma region. Population of these two camps make a total of more than 246,745 refugees who are under care and maintenance arrangement of protection.
UNHCR activities are implemented through both Implementing Partners and Direct Implementation. On Direct implementation, the office spends greater part of its annual budgets for procurement of goods and services which are sourced locally to support its administrative and programme activities. Accordingly, this expenditure is subject to payment of Value Added Tax (VAT) at the first place as per Tanzania law of Taxation.
UNHCR as an Agency of United Nations, complies to the Government procedure of making payment with VAT up front and claim VAT refund from the Government at later stage. Therefore, the VAT portion of the payment is recorded as receivables and later cleared from Open Items (suspense accounts) once the refunds are received from the Government.
The current Situation:
VAT Receivable is one of the challenging components of Accounts Receivable in UNHCR and this requires special attention of skilled, talented staff member who is dedicated in the management of VAT.
To strengthen the Organisational efforts in this area, the operation is looking for a suitable candidate at GL 6 level who will work principally on management of VAT. The Candidate will work in the Finance Unit in the Representation Office Dar es Salaam with the main objective to ensure that the office is professionally and timely taking all steps in the process of application of VAT refund as per procedures given out by the Government of Tanzania. The Candidate will ensure that administration of VAT Receivables is in accordance with the UNHCR financial rules and procedures as stipulated in UNHCR/AI/2018/12/Rev.1 Administrative Instruction on the Monitoring and Recovery of Miscellaneous Accounts Receivable and Value-Added Tax (VAT).
Required Qualities:
VAT environment in the country, requires a healthy energetic and dedicated person who has proven record to perform all required activities established to support the office obligation towards the VAT recovery. The activities comprise physical visits to the respective Government Organs on follow-ups together with clerical works which involve detailed verification of VAT respective documents and massive reconciliation with VAT ledger accounts. The additional workforce is intended to strengthen the Finance Unit in the Representation Office to enhance general finance works and to bring about smooth and effective management of VAT issues in the entire Operation.
Desirable qualifications and professional experience:
Fitting to the above required capacities, the incumbent is expected to be academically strong in the area of Business Administration, Financial Management, Taxation, Economics and Financial Accounting at the level of at least the First University Degree or above with Accounting Professional Certificates like CPA (T), CCA or any other recognised Accounting Professional Certificates.
The incumbent should compose of at least 3 years working experience in the area of Finance, Taxation or in any other related area of works with at least 6 months experience working in the area of VAT in any type of reputable organisation.
United Nations work experience would be highly appreciated.
Closing Date
Please note that the closing date for the applications is Thursday 09 June 2022 (midnight Tanzania time).
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