Katavi
Ifakara Health Institute
Senior Finance & Grants Officer
The Ifakara Health Institute is a health research organization with offices in Ifakara, Dar es Salaam, Ikwiriri, Bagamoyo, and Mtwara, Tanzania.
Job Summary
Reports To: Finance & Administration Director
Work Station: Katavi
Apply By: October 11, 2022
Institute Overview
Ifakara Health Institute (IHI) is a leading research organization in Africa with a strong track record in developing, testing and validating innovations for health. Driven by a core strategic mandate for research, training and services, the Institute’s work now spans a wide spectrum, covering biomedical and ecological sciences, intervention studies, health-systems research, service delivery and policy translation.
Position Summary
Ifakara Health Institute is seeking a Senior Finance & Grants Officer to join the PMI | Tanzania Malaria Surveillance Activity (TMSA) team. The Officer’s role will involve 60% support of Grants and 40% support of Finance functions. The Officer will be responsible for managing the subawards portfolio, from solicitation to closeout, with multiple sub-awardees. In line with USAID rules and regulations, the Officer will also provide sub-awardee training, subaward backstopping and oversight, and contribute to the development of subaward-related deliverables. The Officer will support the Finance Director to ensure appropriate systems and procedures (budgeting, payroll, cash management, vendors payments, and other related expenditures) are followed to properly disburse, account, budget, and report project funds that are cost-effective, timely, with proper internal controls that comply with the terms of the agreement.
The PMI | Tanzania Malaria Surveillance Activity is a five-year program (August 2022 – August 2027) implemented by Ifakara Health Institute, which supports the Government of Tanzania (GOT) in reducing malaria burden and in moving towards malaria elimination. The Activity is made possible by the support of the American people through the US President’s Malaria Initiative (PMI) and the United States Agency for International Development (USAID).
The PMI | TMSA works with the GOT to reduce malaria burden and move towards the long-term goal of malaria elimination―while achieving USAID’s strategy to support institutional growth and capacity development for local institutions. The PMI | TMSA will address the urgent healthcare needs of malaria at-risk populations, especially vulnerable pregnant women and children under five, and support Tanzania partners to grow and execute malaria programs sustainably and successfully.
The PMI | TMSA project will primarily work to support both facility- and community-based malaria activities in all districts of Katavi region, as well as making contributions to the national malaria priorities through the National Malaria Control Programme (NMCP).
Duties and Responsibilities
- Development of the subawards management program and guidelines with input and oversight of the Chief of Party and Technical Team.
- Oversee subaward management process for Partners, including working with the Technical Team to develop SOWs, tracking, review, and approval processes.
- Issuance of RFAs, evaluations of applications, negotiations and coordination and conducting of pre-award assessments and preparation of the sub-award agreement.
- Maintains subawards files, including records on monitoring, progress reports, and financial management files and ensures audit trail for all necessary subaward documentation.
- Ensures timely financial disbursements, compliance with subaward financial management policies, monitors all expenses as necessary, and provides regular updates on subaward status.
- Provides regular periodic monitoring of international and local sub-awardees and technical assistance as required to build their capacity.
- Reviews technical and financial expenditure reports (as necessary) for accuracy and adherence to the SOW and budget.
- Provide functional support for IHI finance and accounting functions.
- Ensure that all project expenditures are reasonable, allocable, allowable, have adequate supporting documentation, have the appropriate expense class and account coding, have been approved and goods, services and due deliverables have been received, accepted and are in the required condition, prior to finalizing payments.
- Oversee tracking of expenses and other financial transactions, mainly involving expense entry, tracking, and record keeping.
- Review and supervise remittance of applicable local statutory and tax amounts payable to the Tanzania
- Revenue Authority, Pension Funds, and any other statutory requirements.
- Prepare and submit monthly expense reports to the DFA.
- Review expenses and financial transactions to ensure it is compliant with IHI policies & procedures as well as the terms of the agreement.
- Perform cash management functions required in maintaining IHI bank accounts.
- Review and submit monthly bank reconciliations.
- Provide finance training materials for both program and administrative field staff.
- Perform other tasks as assigned by his/her supervisor.Senior Finance & Grants Officer Job Opportunity at Ifakara Health Institute
Qualification and Experience
- Master’s degree in Finance and Accountancy.
- 8 years of experience or equivalent combination of education and experience.
CPA(T) or equivalent qualification will be an added advantage.
Skills and Competencies
- At least 5 years of relevant work experience in finance and subaward/grants management within the USAID context.
- Strong understanding and experience with USAID rules and regulations is required.
- Fluent in both English and Swahili languages.
- Strong candidates will exhibit excellent organizational and interpersonal skills, ability to work under difficult circumstances with limited resources, and ability to form productive relationships with host country counterparts and training institutions.
Technical Officer [Clinician]
Job Summary
Position: Technical Officer – Case Management & Malaria in Pregnancy [Clinician] (2 posts) – TMSA
Reports To: Regional Project ManagerWork Station: Katavi
Apply By: October 11, 2022
Position Summary
Ifakara Health Institute seeks Technical Officers to join the PMI | Tanzania Malaria Surveillance Activity (TMSA) team. The Officers will provide technical and programmatic support in malaria case management and malaria in pregnancy services. The Officers will ensure the technical and methodological soundness of activities at service delivery both in facility and community settings, based on sound and current scientific evidence. The Officers will work closely with the TMSA Regional Manager and the Technical Advisor, on malaria case management and malaria in pregnancy, to ensure TMSA activities are successfully implemented, monitored, and reported in all councils of Katavi. The Officers will also maintain working relationships and collaboration with project stakeholders including health care workers, R/CHMT members, and other partners.
The PMI | Tanzania Malaria Surveillance Activity is a five-year program (August 2022 – August 2027) implemented by Ifakara Health Institute, which supports the Government of Tanzania (GOT) in reducing malaria burden and in moving towards malaria elimination. The Activity is made possible by the support of the American people through the US President’s Malaria Initiative (PMI) and the United States Agency for International Development (USAID).
The PMI | TMSA works with the GOT to reduce malaria burden and move towards the long-term goal of malaria elimination―while achieving USAID’s strategy to support institutional growth and capacity development for local institutions. The PMI | TMSA will address the urgent healthcare needs of malaria at-risk populations, especially vulnerable pregnant women and children under five, and support Tanzania partners to grow and execute malaria programs sustainably and successfully.
The PMI | TMSA project will primarily work to support both facility- and community-based malaria activities in all districts of Katavi region, as well as making contribution to the national malaria priorities through the National Malaria Control Programme (NMCP).
Duties and Responsibilities
- Provide technical support in implementing malaria case management strategies and interventions.
- In collaboration with RHMT, CHMTs and other project staff, implement and evaluate strategies to improve the knowledge, skills and attitudes of health providers in malaria CM and MiP services.
- Build capacity of regional, district and facility-based supervisors and service providers in malaria CM and MiP, through mentorship and periodic assessments guided by national tools.
- Ensure timely planning, development and implementation of MCM and MiP activities in the region.
- Support dissemination of the latest national guidelines and protocols in malaria case management and malaria in pregnancy to the facility level.
- Support the R/CHMT in planning and conducting Malaria Service Data Quality Improvement (MSDQI) supportive supervision of all health facilities in Katavi.
- To ensure the MSDQI activities are conducted, monitored and reported as planned.
- Provide technical support to the R/CHMTs to interpret and use malaria CM and MIP programmatic data for decision making.
- Provide technical support towards strengthening facilities for providing comprehensive quality ANC services including MiP.
- Provide support to council teams to ensure quality malaria case management and MiP services at the community and facility level.
- Provide clinical mentorship in malaria case management and MiP services in accordance with national protocols.
- Identify evidence-based practices related to malaria programming and facilitate application.
- Ensure proper documentation of TMSA developments and generated information in an appropriate format including success stories and reports.
- Contribute to the preparation of the project’s quarterly reports.
- Facilitate quarterly data review meetings for CHMTs and health care workers.
- Participate in CHMTs meetings to share project findings and challenges and provide technical support where necessary.
- Ensure availability of tools for data collection in all facilities within the council.
- Participate in malaria training, mentorship, meetings and workshops.
- Work closely with social behavior change (SBC) officers and community health care workers (HCWs) in community mobilization and advocacy regarding malaria services.
- Work closely with the data manager, and monitoring and evaluation officers to ensure data integrity in the database.
- Attend all duties as assigned by senior staff.
- Participate in project/staff meetings.
Qualification and Experience
- Degree in Clinical Medicine or its equivalent.
- A valid medical practitioner license.
- At least 5 years of work experience in a public, private sector or NGO, with at least 3 years of clinical work.
- Experience working with donor-funded projects is an added advantage.
Skills and Competencies
- Ability to work in a team and maintain productive working relationships with colleagues and the host government.
- Ability to coach, mentor and develop technical capacity in regional/councils and service providers in the areas of malaria case management and malaria in pregnancy.
- Self-management is necessary (i.e., motivation, dealing with pressure, adaptability).
- Ability to communicate effectively, instilling trust and confidence.
- Be cooperative, competent, hardworking, flexible and dependable.
- Excellent verbal, written communications and presentation skills.
- Demonstrated skills in English and Swahili, both written and oral.
- High level of integrity, commitment and team working spirit.
- Computer literacy, particularly in the use of MS word, Excel and PowerPoint experience.
Remuneration
An attractive and competitive remuneration package will be offered to successful candidates as per IHI salary scales.
Equal Opportunity
IHI is an equal opportunity employer. We prohibit intentional biases or discrimination and harassment of any kind at the work place and during recruitment. All employment decisions are based solely on job requirements and individual qualifications, and our recruitment process is governed by the labour laws of Tanzania.
Mode of Application
All candidates who meet the above job requirements should send their application letters together with their detailed curriculum vitae (CVs) showing contact addresses including email, telephone/cell phone numbers and copies of academic and professional certificates to the email address below.
The deadline for this application is 23:59hrs on Tuesday, October 11th, 2022. All e-mail application subject lines should include: SENIOR FINANCE & GRANTS OFFICER – TMSA. Only shortlisted applicants will be contacted for an interview.
Human Resources Manager
IFAKARA HEALTH INSTITUTE
#5 Ifakara Street Plot 463 Mikocheni
P.O. Box 78,373
Dar es Salaam, Tanzania
Email: recruitment@ihi.or.tz
The deadline for this application is 23:59hrs on Tuesday, October 11th, 2022.
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