REPORTS TO: Internal Compliance Manager
LOCATION: Central Office Dar Es Salaam (with frequent field travel)
OVERALL JOB FUNCTION:
Under the leadership of The Internal Compliance Manager, the incumbent will provide advice to internal compliance manager of any new risks to which THPS may be exposed, operational risks, financial, currency, and political risks.
KEY RESPONSIBILITIES:
Contribute to ensuring that financial controls and other assurance processes and activities are appropriate and robust throughout THPS.
Understand and conduct test of controls on a monthly basis on the Procurement process through examination and review of documentation to identify gaps and key control issues for earlier mitigation.
To provide assurance on the effectiveness of internal controls over Sub-recipients management for helping achieve uniformity, quality, effectiveness, and efficiency of operations. This will involve the Intern to visit sub-recipients in person to check whether they comply with terms and conditions as contracted with THPS on a quarterly basis.
To verify whether all medical facilities procured during the quarter have been distributed to intended sites. This will involve sites visiting to physically verify the items.
Conduct site visits to check whether supported health facilities patient care is provided to at least an appropriate ratio. This may involve travelling with program officials during supervision works to see whether the objective is achieved or not.
Review and analyze program budgets to check whether they conform to THPS activities and all the budgeted activities are fully implemented. This will go down to reviewing payment documents for all expenses incurred.
To evidence trainings conducted by THPS across the regions and check whether participants to these trainings gather knowledge to support THPS initiatives, are correctly compensated as to days and hours spent on trainings, ghost participants are not included in the list for payments etc.
On a quarterly basis, conduct physical verification of some sampled assets from the Headquarter to the regions.
To check whether assets are coded with a unique number for easier identification.
Weather assets are properly used by the Organization and not subject to any impairment.
With the guidance of Internal Compliance manager, check whether THPS complies with existing tax laws and donor specific tax instructions. On a monthly basis, to check whether THPS computes properly all statutory contributions and submit them on time. This may involve payments of PAYE, WCF etc.
Any other adhoc responsibility as assigned by the Internal Compliance manager or THPS Top management.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Bachelor's Degree or equivalent in Finance/BCom, or related subjects from a recognized College/University.
CPA (T) or equivalent qualifications and registered with NBAA
Minimum one year experience working in an internal audit department is preferred.
Experience working for an NGO will be an added advantage.
Excellent skills in Microsoft Word, Excel, and Outlook.
Be of high integrity and able to maintain confidentiality.
Proven record to work under minimum supervision and meet deadlines.
Reading, written, and verbal fluency in English and Kiswahili.
How to apply:
Interested applicants should send their application cover letter one-page maximum and CV four pages maximum to (hr.thps@gmail.com) by October 25th 2019 with a subject line, for example, Internal Compliance Officer. Only shortlisted applicants will be contacted. Please do not attach any certificates when submitting online.
THPS is an equal opportunity employer; women and people living with HIV/AIDS are encouraged to apply.
