FORM FOUR And above Job vacancies at Médecins Sans Frontières (MSF)

 

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

SUPPLY CHAIN OFFICER – FULL TIME – 100%

Title: Supply Chain Officer
Direct Reports: LOGISTICS TEAM LEADER
Location: LIWALE – LINDI

MAIN PURPOSE
Organising and supervising the daily supply chain activities and the teams associated, at project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.

ACCOUNTABILITIES

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth running of supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Logistic Team Leader and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Logistics Team Leader in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission
• Responsible for overall management and follow-up of the

Minimum Educational Qualification:

• Essential degree and specialization in Logistics/Supply Chain

Experience:

• Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures
• Desirable understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)
• Knowledge of Tanzania importation laws, understand the supply contexts and challenges in the country with practical experiences

Languages: 

• Fluent oral and written English and Swahili (speak, read and write)

Competences and main skills:

• Essential computer literacy (word, excel, power point and logistics / supply chain ERP)
• Detail-oriented, team spirit, verbal communication skills, organisational skills, flexibility, stress and time management
• Strategical thinking, results and quality orientation, planning and organization, initiative and innovation
• Adhesion to MSF principles and MSF charter
• Willingness for working and evolving with international and diverse team members 

JOB VACANCY – FIN/HR ASSISTANT – FULL TIME – 100%
Title: FIN/HR Assistant
Direct Reports: FIN/HR MANAGER
Location: LIWALE – LINDI
MAIN PURPOSE
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

ACCOUNTABILITIES

• Execute administrative and legal related tasks, under supervision of the Fin/HR Manager, checking payroll calculations and updating personnel files inorder to ensureaccuracy, compliance and on time payments.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, while ensuring punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Assist the FIn/HR manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the FIN/HR manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Classify and prepare all accounting pieces as requested by the FIN/HR Manager
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the FIN/HR Manager and/or the Accounting Manager (ACMA).
• Follow up all expiring rental contract dates and inform the FIN/HR Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Support the FIN/HR Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

Minimum Educational Qualification:

• Bachelors Degree in Business Administration, Industrial Pshychology, Human Resources Management or any relevant study.

Experience:

• Minimum of 3 years experience in related position
• Working with NGO is added avantage

Languages:

• Knowledge of both English and Swhili is desired

Competences and main skills:

• Essential knowledge working with MS Office packages
• Results oriented with good stress management
• Ability to work in a team with excellent communication and interpersonal skills.
• Commitment, flexibility and agility.
• Ability to work and blend with a multicultural team

JOB VACANCY – BASE & FACILITIES OFFICER – FULL TIME – 100%
Title: BASE & FACILITIES OFFICER
Direct Reports: LOGISTICS TEAM LEADER
Location: LIWALE – LINDI
MAIN PURPOSE
Carrying out or supervising all logistic and maintenance activities in the MSF premises (office, ware house and Guest houses) according to MSF standards and protocols in order to have the structure and facilities there in fully serviced and in optimal running conditions

ACCOUNTABILITIES

• Implementation of security measures in MSF premises
• Tracking consumption of supplies, used in different facilities (office, house, store, etc.).
• Checking the maintenance of the various open spaces (gardens, courtyards…) and ensuring that domestic waste is correctly disposed.
• Checking and ensuring the maintenance of MSF premises and facilities, as well as the general water supply, electrical, walls, ceilings etc. and security conditions. In this sense, making inspection visits to assess the rehabilitation needs of facilities.
• Performing maintenance of logistics equipment for cold chain, energy, IT and radio communications, in particular:
• Inventories and the reallocation of equipment.
• Renewing the authorization to use radio material with local authorities.
• Checking the quality of the work carried out on generators and electrical installations.
• Preparing orders for his sector activity, do the follow-up, and checking their proper reception and state.
• Carrying out local purchases and ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.
• Participating in trainings at the request of the line manager
• Supervising and leading the team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work); drawing up working schedule; organising and leading team meetings
• Reporting any problems within the premises (electrical, water system, appliances etc) to the line manager in order to rectify as quick as possible
• Flexible to work and /or cover gaps in other positions as requested by the line manager.

Minimum Educational Qualification:

• At least Diploma in Procurement and Logistics Management or related study

Experience:

• Minimum of 3 years experience in related position
• Previous experience with fleet management is added advantage
• Working with NGO is added avantage

Languages:

• Knowledge of both English and Swhili is desired

Competences and main skills:

• Essential knowledge working with MS Office packages
• Essential planning and organising skills
• Results oriented with good stress management
• Ability to work in a team with excellent communication and interpersonal skills.
• Commitment, flexibility and agility.
• Ability to work and blend with a multicultural team

JOB VACANCY – HEALTH PROMOTER SUPERVISOR – FULL TIME – 100%
Title: Health Promoter Supervisor
Direct Reports: PROJECT MEDICAL REFERENT (PMR)
Location: LIWALE – LINDI
MAIN PURPOSE
In close collaboration with the PMR, implementing and supervising educational campaigns according to MSF values, standards and procedures in order to increase awareness of the targeted population and to promote prevention and treatment of diseases in the project area

ACCOUNTABILITIES

• In close collaboration with the PMR, participate in the definition and update of the HP/IEC strategy and identifying indicators in order to monitor HP activities, results, and achievements. Supporting the PMR in organizing and carrying out assessments and research on the impact of HP activities and identifying and reporting the constraints, difficulties or strength points of the HP strategy inside and outside the medical structures in order to reinforce the link between the communities and the project
• Providing support in selecting and developing quality pedagogical communication strategies towards the community. Planning information campaigns, including targets, objectives, methods and goals in order to increase awareness among the targeted population.
• Informing, according to protocols, community members and identified risk groups (prisons, army, sexual workers, etc.) about health related issues
• Organizing health awareness sessions for MSF’s medical and non-medical staff
• Identifying key actors (local authorities, local NGOs, traditional healers, formal or informal authorities) and being the focal point for the networking in order to support the dissemination of health information of the target population, and be the point of reference for the relation and networking with these subjects.
• Organizing, training, and supervising the HP team in terms of planning and organizing their work, supporting, evaluating and coaching of personnel, collecting reports and reporting the activities of each health worker and regularly visiting communities that are under his/her responsibility
• Supervising, in close collaboration with the HR department, the HR associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Ensuring cleanliness of IEC (information, education and communication) areas
• Collecting and reporting to the medical team any information linked to the health situation of the population and the patient.

CONTEXT SPECIFIC ACCOUNTABILITIES:

Liwale project being an integrated approach and working in selcted health facilities of the district (one hospital, two health centres and four dispensaries). HP supervisor is expected to work in close colaboration to the MOH staff and CHWs. HP activities are also delivered in the stated catchment area community. As HP supervisor:

• Planing and implementation of HP activities in the health facilities and catchment community
• In colaboration with district HP offier, create health promotion comitees and facilitate distribution of responsibilities, and regularly faciliate meetings to monitor performance .
• Train and monitor the facility hygenists on IPC, waste management and disposal in colaboration with respective health facility incharge
• Guide, train and lead the CHWs both at facility and community to provided health message, creat awarnes, identify cases from the community requiring medical attention and faciliate referral. Facilitate patient tracing and/or home vist.
• Compile activity report and submite to PMR on time.

Minimum Educational Qualification:

• Essential diploma in social sciences or education/pedagogy / or social work.

Experience:

• Minimum 2 years previous working experience in health promotion activities
• MSF experience desired or previous experience working with NGOs.

Languages:

• Knowledge of both English and Swhili is desired

Competences and main skills:

• Essential knowledge working with MS Office packages
• Results and quality oriented
• Proven stress management
• Excellent communication and interpersonal skills.
• Commitment, flexibility and agility.

JOB VACANCY – NURSING TEAM SUPERVISOR – FULL TIME – 100%
Title: Nursing Team Supervisor
Direct Reports: PROJECT MEDICAL REFERENT (PMR)
Location: LIWALE – LINDI
MAIN PURPOSE
Plan, organize, and evaluate the activities concerning nursing and the team associated, according to MSF values, policies and protocols and universal health standards, in order to warrant the quality and continuity of the health care and the development of the plan of action.

ACCOUNTABILITIES

• Carry out the functions and tasks associated to nursing i.e. perform as a nurse or anesthetist, whenever required or needed, in order to optimize the resources, contributing with his/her knowledge and experience.
• Implement all the protocols and hygiene procedures, and supervise his/her team follow the same standards, in order to warrant the quality of the care and service in his/her speciality.
• Organize and coordinate the activities of his/her team (week’s schedule, annual leave, absences, etc.), evaluate their performance and define and ensure the needs for training of staff, in order to ensure the coverage of the human resources needs and maintain high standards of quality.
• Carry out and/or supervise the ( decentralized) pharmacy and medical equipment management (drugs orders, follow-up of the stock, storage conditions, inventories, follow-up of expired drugs and their destruction, drugs consumption, etc.)in his or her department, in order to satisfy the needs of material with efficiency and effectiveness.
• Ensuring that all staff using medical devices are qualified and trained. Ensuring that cleaning and minor maintenance tasks are performed according to the protocols. Reporting any malfunction to the project biomedical service.
• Carry-out and/or coordinate administrative (exit-paper, transfer-paper, etc.), information and data collection (patient files, forms, statistics, etc.) tasks, and elaborate regular reporting, in order to have updated and reliable information about the day-to-day activity in the project, output/ outcome and support decision-taking.
• Give feedback/ reports to medical focal point.

CONTEXT SPECIFIC ACCOUNTABILITIES:
As integrated project MSF is working in collaboration with MOH staff of 7 selected health facilities in the disctrict. The Nurse suppervisor is expcted to colaborate and follow the nursing activities in two health centres and four dispensaries. As such:

• Together with MOH staff ensure the implementation and use of protocals, guidelines, algorithms of BEMONC and CEMONC etc in the helath centres and Dispensaries
• Improve the sterilization techniqes of medical equipment mostly in the health Centres and Dispensaries
• Faciitate and follow the waste segrgation and desposal in the health centres and dispensaries, participate on trainings together with shoppingmode HP supervisor and MWAM
• Participate on nursing trainings in accordance with set plan
• Assist on OPD patient traige, under 5 age OPD and IPD
• Collect medical data of respective health facilities and submite to supervisor on time
• In onsultation with MWAM plan(schedule) for regular vist of the health centers and dispensaries
• Followup of availability of medical supplies respcive health facilities and faciitate MSF gap filling

Minimum Educational Qualification:

• Nurse diploma essential.
• MUST BE REGISTERED AND ALLOWED TO PRACTISE UNDER MEDICAL COUNCIL OF TANGANYIKA

Experience:

• Minimum of 2 years working experience in similar position
• Upadted practicing licence
• Previous experience working with NGOs.

Languages:

• Knowledge of both English and Swhili is desired

Competences and main skills:

• Essential knowledge working with MS Office packages
• Results and quality oriented
• Proven stress management
• Excellent communication and interpersonal skills.
• Commitment, flexibility and agility.
• Service oriented

JOB VACANCY – DRIVER – FULL TIME – 100%
Title: Driver
Direct Reports: BASE AND FACILITIES OFFICER
Location: LIWALE – LINDI
MAIN PURPOSE
Performing the tasks of transporting authorized goods and passengers in an MSF vehicle, ensuring its technical and safety conditions and respecting the country’s traffic rules and MSF security rules, in order to provide a safe, smooth and efficient service.

ACCOUNTABILITIES

• Checking daily, the technical conditions of the assigned vehicle (state of the tires, oil, fuel, brakes, radio equipment, spare parts, etc.), performing weekly check according to the MSF Logbook, refilling it when necessary, and keeping it clean to ensure it can be driven in perfect conditions. Carrying out a hand over if another uses the vehicle
• Ensuring the security of passengers in the vehicle, driving carefully, observing speed limits and traffic rules in the country as well as MSF security rules, in order to avoid car accidents.
• Ensuring all passengers have all necessary papers in order before travelling, and ensuring non MSF staff sign disclaimers of responsibility before using the vehicle
• Ensuring correct loading and unloading of the vehicle, submitting the documents to the receiver of the goods, checking the status of delivered goods, returning the duly completed documents to Logistics and ensuring that the goods have the necessary documents
• Ensuring that all vehicle documents and the driver’s driving license are valid and in the vehicle.
• Informing the line manager of any incident involving the transportation of passengers and/or goods.
• Knowing how to use all types of radios, codes, call numbers and radio alphabets by heart and communicating with base according to
• MSF communications policy to inform the driver’s position and any potential implications.
• Knowing and respecting the security rules related to vehicle movements, specifically those related to customs, checkpoints and roadblocks. Ensuring all passengers know and respect the security rules

Minimum Educational Qualification:

• No minimum educational qualifications required but essential literacy and driving license. Good knowledge of country roads.

Experience:

• Essential 2 years minimum of previous driving experience in similar position with similar responsibilities
• Desirable experience with MSF or other NGOs
• Desirable experience with specific vehicles to use (4×4, motorbikes, etc.)

Languages:

• Oral English and Swahili

Competences and main skills:

• Desirable knowledge of mechanics and good knowledge of mission area roads
• Team spirit, verbal communication skills, organisational skills, flexibility, stress and time management
• Adhesion to MSF principles and MSF charter
• Willingness for working and evolving with international and diverse team members

APPLICATION DETAILS

All interested candidates shall submit their motivation letter, CV and copy of relevant professional certificates not later than Wednesday Sept 14th 2022 at 4:00 PM. Please quote the job title of job you applying for on the email subject example “LIAISON OFFICER”.
Please send your application to the email address MSFCH-Tanzania-Recruitment@geneva.msf.org

The applications can also be submitted at MSF offices situated at Hamza Aziz Street, Kahama Court, Masaki, Dar es Salaam OR in Nduta Refugees Camp, Kibondo District.
Only short-listed candidates will be contacted.

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