WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced university degree in Business Administration, Statistics, Finance, Economics or other relevant field. Additional professional trainings in project management, statistical analysis and/or operational planning and management is desirable.
Language: Fluency (level C) in English language.
ORGANIZATIONAL CONTEXT
Under the overall guidance and direct supervision of the Head of Support Services, the Budget Officer will be involved in budget activities and analytical work of limited complexity, and support the collation, maintenance, analysis and reporting of information to maximise the effectiveness of services. The Budget Officer will be receiving guidance and regular feedback on work performed from the Head of Support Services.
JOB PURPOSE
To deliver budget and resource analysis and programming activities, provide support to CO, partnering with and supporting managers in the application of best practice approaches for the efficient, effective and compliant utilisation of funds.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Contribute to the implementation of plans and policies by setting clear goals; coordinate processes for budget and programming activities in compliance with WFP and functional strategies.
2. Review budgets for accuracy, appropriateness, cost containment/effectiveness and completeness in line with available guidelines, flagging any shortcomings and providing comprehensive feedback to the main stakeholders as needed.
3. Review and release budgets in WFP’s corporate systems ensuring that all budget-supporting documents are available, and address received comments and recommendations before relevant resource data is recorded in internal systems for reference.
4. Support the preparation of funding proposals through donor trend analysis against operational shortfalls, proposing fund prioritisation options by activity and modality as necessary.
5. Analyze CSPs/RBPs closure activities, ensuring actions are taken for the receiving of resources transfers and the timely start and closures of activities.
Pipeline Management
6. Review and analyze commodity pipeline requirements including Advance Financing requests in collaboration with stakeholders at the operational level to ensure timely shortfall coverage and efficient utilization of contributions.
7. Review monthly pipelines, participate in meetings and provide feedback to the CO/RB teams on resource allocations and corporate stock replenishments to maximise operational effectiveness, escalating based on severity of pipeline shortfalls and using relevant pipeline management tools.
KEY ACCOUNTABILITIES CONTINUED I
8. Coordinate and consolidate information for the monthly, cross-functional, pipeline working group, (across Area Offices, Sub Offices and Field Offices as needed), that proactively discusses resource availability and upcoming shortfalls, while recommending timely mitigation measures.
9. Participate in meetings with internal stakeholders to discuss the utilization of foreseen contributions and support the process of developing funding proposals. Funds and Performance Management, and Reporting
10. Advise spending units on the timely and appropriate programming and utilization of funds, to align with funding proposals and donor conditions, proposing timely recommendations and possible corrective actions that enable reporting in close collaboration with the Partnerships teams.
11. Monitor fund sub allotments as per available procedures and guidelines, to avail funds to spending units for timely commitment.
12. Coordinate and consolidate inputs for the CO Resource Management Committee (RMC) which reviews and prioritizes resources against the Country Portfolio Budget (CPB) implementation plans, as per agreed timelines.
13. Contribute to the preparation of interim, progress and final reports as stipulated in various contribution agreements between WFP and specific donors, particularly for those locally negotiated contributions, in close collaboration with CO, RB and HQ counterparts as required.
KEY ACCOUNTABILITIES CONTINUED II
14. Where needed, contribute to the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility and facilitate decision-making for the allocation of corporate stocks.
15. Supervise, guide BPO team, coaching and providing/delivering training to build capacity and increase expected level of operational support, acting as a first escalation point on more complex analysis and queries.
16. Collate and analyse data and contribute to preparation of accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
17. Implement proposed developments and improvements of systems, techniques, tools, processes and procedures to better monitor, manage and report on WFP budgets and resources.
18. Represent the unit at internal meetings/committees/working groups as required, in order to obtain and provide information from a budget and resource programming perspective.
19. Follow standard emergency preparedness practices and contribute to monitoring the management of financial risks.
20. Perform other relevant duties as required.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Internal Controls & Risk Management | Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity. |
| Performance Budgeting, Analysis and Reporting | Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles. |
| Resource Management | Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders. |
| Performance Management | Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. |
| Programme Knowledge | Applies knowledge of WFP programme and supply chain principles to develop and/or review project budget plans. |
OTHER SPECIFIC JOB REQUIREMENTS
A demonstrated and adequate understanding of information and financial systems and how those support the implementation of operations.
Thorough understanding of operational planning and business processes, rules and procedures and applying them consistently in the implementation and support of programme interventions.
Adequate knowledge of programme operational requirements and how these translate into resource management requirements, enabling the proposition of recommendations for improvement in a proactive rather than reactive manner.
Ability to consolidate and share resource management information in a way that supports decision making and emphasizes accuracy and consistency in numbers across teams.
Ability to coach, train and mentor a team of staff to deliver at expected levels.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
3 to 5 years’ experience in budgeting and programming.
Experience performing analytics of medium complexity and presenting the information to meet various audience needs.
Experience preparing, managing and reporting on operational budgets.
Experience in working with large datasets, extracting information from them in an easy to interpret manner.
Experience coordinating operational planning and fostering discussions around resource projections and implications on a programme-wide level, integrating trend analyses and ongoing discussions to drive the way forward.
TERMS AND CONDITIONS
Only international professionals should apply for this postion.
Only shortlisted qualified candidates will be conducted.
DEADLINE FOR APPLICATIONS
The deadline for receiving applications is 1 August 2023.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
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