Position Title: Administrative Assistant
(m/f) – Tanzania
Location: Kigoma, Tanzania
Reference: 22144
Enabel is a Belgian development agency. Our mission is to
build a sustainable world where all live under the rule of law and are free to
thrive. With our partners, we offer solutions addressing pressing global
challenges – Climate Change, Social and Economic Inequalities, Urbanisation,
Peace and Security, Human Mobility – and promoting Global Citizenship. We
have over 20 years’ of experience in areas ranging from education and health
care to agriculture, environmental protection, digitalization, employment, and
governance. Enabel’s expertise is eagerly sought after by partners around the
globe – ranging from the Belgian government, European Union institutions,
governments of other countries, and the private sector. We work with civil
society, research institutes as well as businesses and we foster fruitful
interaction between development policy and other areas.
With over 2,100 staff,
Enabel manages about 170 projects in more than twenty countries, in Europe,
Africa and the Middle East.
Background
Enabel is the Belgian
Development Agency operating in Tanzania, a public law company with social
purposes in accordance with article 7 (iii) of the General Agreement between
the United Republic of Tanzania and the Kingdom of Belgium on Development
Cooperation. The Country Strategy for the Belgian Bilateral Cooperation Program
in Tanzania 2023-2027 was approved on 15th July 2023 by the Belgian Minister of
Development Cooperation, with a planned duration of 5 years
(2023-2027). To promote synergy, efficiency and maximize impact, the
strategy has a clear geographical focus on selected districts of the Kigoma
region. Enabel is therefore seeking to recruit a dynamic and competent
individual to fill the position of Administrative Assistant.
Similar Jobs:
Job description
The tasks and responsibilities of an Administrative
Assistant includes:
·
Support
various administrative tasks (filing, archiving, and follow-up of documents…)
to guarantee efficient support to the department/supervisor/co-workers/project.
·
Organize
internal and external meetings, workshops, conferences, missions, or events and
ensure that information is disseminated to all participants or stakeholders.
(e.g., management of bookings, dispatch of invitations, preparing documentation
for important meetings and workshops) etc
·
Maintain
and ensure adequate office supplies, equipment, and facilities, for proper and
smooth functioning of the office.
·
Ensure
relevant correspondence and documents are filed and kept properly.
·
Receive
and welcome guests, receive phone calls, and transfer them to the right
contacts to address them adequately and/or orient them toward the
internal contact needed.
·
Manage
internal and external communications professionally and courteously.
·
Book
travel and accommodations for executives, employees, visitors, and partners;
and prepare travel itineraries and expense reports.
·
Review
all invoices submitted by suppliers and submit them to finance for payments,
·
Manage
the petty cash registry,
·
Manage
transportation of people and goods, management of drivers and travel
schedules
·
Support
the Logistics & Purchasing Officer / Procurement Officer on matters such as
small purchases of goods and services; sourcing and management of vendors and
service providers
·
Provide
adequate support to the Logistician as required.
Your profile
Required qualifications and experience
·
A
Tanzanian National
·
Bachelor’s
degree in business administration, Logistics management or a relevant field
from a recognized institution.
·
Minimum
5 years of relevant experience in office administration or logistics tasks.
·
Specific
experience as an assistant in the field of accounting, procurement, OR
logistics (please develop this in your cover letter/CV)
·
Experience
managing purchases and vendors in a busy organization setting is an
advantage
·
Experience
working in an International NGO is an added advantage
Required skills and knowledge
·
Good
knowledge of computer software (MS 365, SharePoint, etc.)
·
Excellent
communication skills (fluent in verbal and written). Considering the
international environment in which you work, excellent knowledge of English is
required.
·
Excellent
management and organizational skills.
·
Good
Listening and Comprehension skills.
·
Good
written and spoken English and Swahili.
·
Excellent
interpersonal and customer care skills.
·
A
mastery of Time Management.
Personal Attributes
·
Problem-solving
and results-oriented mindset
·
Exhibit
excellent capacity to build good collaboration relationships with team,
partners and vendors
·
Highly
organized, a great team player with a pro-active and flexible work style
·
Show
engagement, sense of responsibility, and integrity.
·
Flexible
and can work in a changing environment.
·
Collaborative
governance mindset (Self-responsible, accountable, authentic communication)
We offer you
·
A
fascinating job in an international environment.
·
A
specific contract of not less than 36 months; based in Kigoma.
·
A
salary package that comprises the monthly gross salary, in accordance with our
salary scales (Class 3), hospitalization/healthcare insurance, 13th month,
holiday allowance and if applicable school fees allowance.
·
Relevant
recognized experience for the function will be verified.
Applicants are also required to commit to the vision,
mission, and values of Enabel: Enabel’s Vision, Mission & Values
Every person who fulfils the conditions listed in our job
advertisements may apply. Enabel is committed to equal opportunities and
diversity in its workforce. We do not discriminate on the basis of gender,
origin, age, religion, sexual orientation, disability status or any other
factor.
Are you interested?
Apply HERE with an
application letter and your updated CV, at the latest by 14 July 2024.
Only applications that are registered here via our on-line
portal will be considered
Position Title: Financial Officer Grants (m/f) – Tanzania
Kigoma, Tanzania
Reference: 21012
Enabel is a Belgian development agency. Our
mission is to build a sustainable world where all live under the rule of law
and are free to thrive. With our partners, we offer solutions addressing
pressing global challenges – Climate Change, Social and Economic Inequalities,
Urbanisation, Peace and Security, Human Mobility – and promoting Global
Citizenship. We have over 20 years’ of experience in areas ranging from
education and health care to agriculture, environmental protection,
digitalization, employment, and governance. Enabel’s expertise is eagerly
sought after by partners around the globe – ranging from the Belgian
government, European Union institutions, governments of other countries, and
the private sector. We work with civil society, research institutes as well as
businesses and we foster fruitful interaction between development policy and
other areas.
With over 2,100 staff, Enabel manages about 170 projects
in more than twenty countries, in Europe, Africa and the Middle East.
Background
Enabel is the Belgian Development Agency
operating in Tanzania, a public-law company with social purposes in accordance
with article 7(iii) of the General Agreement between The United Republic of
Tanzania and The Kingdom of Belgium on Development Co-operation.
Enabel in Tanzania has launched its new Country
Strategy for the Bilateral Cooperation in Tanzania 2023-2027 while also several
interventions financed by other donors are operational. To encourage broad
ownership of the development results pursued by its projects and to promote
their sustainability, Enabel seeks to establish partnerships with the most
legitimate actors in the institutional landscape and when necessary, engages in
a capacity development process with them. In this spirit, Enabel is entrusting
an increasing proportion of the execution of its portfolio activities to third
parties through grants.
In the Enabel framework, a grant is a direct
financial contribution by means of a donation/non-commercial payment from the
budget of a program/project given to one or more specific beneficiaries.
However, in most of the cases, the grantees need support to comply with
the administrative, contractual, and financial requirements. A close
follow-up and capacity building of the grantee is a must to cope with a
successful and timely implementation. In this challenging context, we are
seeking a Financial Officer Grants for our office in Kigoma.
Job description
As a Financial Officer Grants, you report
to the Financial Controller for Enabel in Tanzania, and your mission is to
ensure 1) the quality of financial information of the grants with beneficiary
partners in order to contribute to the timely and compliant achievement of the
objectives of the intervention and 2) the control of fiduciary risks in the context
of grants. The specific responsibilities include the following:
- Support
budget planning and monitoring to ensure high-quality budget management of
the Enabel grants
- Support the
partners and Enabel colleagues with all financial requirements related to
signature of a grant
- Monitor
treasury operations to ensure that the grant instalments are paid
appropriately and on time
- Produce
regular budget monitoring reports, accurately and on time, including
analysis and recommendations
- Analyse
operating and activity costs and make recommendations to improve the
efficient use of funds
- Builds the
capacity of grantees to ensure effective use of Enabel resources and value
for money with the financial controller
- Provide
upstream, tailor-made support to each beneficiary partner in order to
identify and mitigate any weaknesses or delays in the implementation of
grants.
- Analyse
fiduciary risks and monitor internal control and audit action plans in
order to highlight risks and minimize their impact
- Support in
the preparation and execution of audits
- Build the
capacity of partner structures in the aim of contributing to the
improvement of their organization, financial processes and systems as
well as the skills of their staff
- Check and
advise the grantees on financial compliance with grants management rules
and procedures
- Ad-hoc
Support to the financial controller in any duties related to finance and
administration
Your profile
- Tanzanian
National
Required Qualifications, Competencies and
Experience
- Bachelor’s
degree in business administration, Finance and Accounting, Economics or
equivalent
- Minimum of 5
years experience in Finance, Accounting, and grant management
- Experience
in the development of sustainable and effective grant programs (including
applying and optimizing grant administration process, budgeting and
accounting, documenting payments and expenditures, preparing progress
reports, ensuring compliance with grant regulations, reviewing grant
proposals, managing grant databases, etc.)
- Proven
record in capacity building and training,
- Good
knowledge of budget management and financial analysis;
- Advanced
knowledge of Excel and Word.
- Good ability
to withstand pressure and able to work in a multicultural environment
- Autonomous
and proactive, taste for teamwork, excellent organizational skills,
methodical and rigorous approach
Specific competencies or knowledge considered an
asset:
- Knowledge of
donor agencies in grant management method/process,
- Previous
experience within an international cooperation organisation and knowledge
of the context of our areas of intervention and specifically in the Kigoma
region is a major asset,
- Experience
in audit follow-up
- Familiarity
with private sector support and/or education sector
- Organizational
skills
- Budgeting
and monitoring skills
- Capacity for
reporting
- Networking,
Interpersonal and communication skills
Attributes
- Skilled at
solving problems; adopting a solution- and results-oriented approach.
- Exhibit
excellent capacity to build good collaboration relationships with
partners.
- Possess
strong analytical and assessment skills.
- Show
engagement, a sense of accountability, and integrity.
- Highly
organized team player, with a proactive and flexible work style
- Collaborative
governance mindset (Self-responsible, accountable, authentic communication)
Languages:
- Fluency in
written and spoken English and Swahili
We offer you
- A
fascinating and interesting job in an international environment.
- A definite
period contract of 40 months
- You are
based in Kigoma, with frequent travels within the targeted districts of
the region and, on occasions, to Dar es Salaam and Mwanza for meetings
- You are
employed by Enabel in the function of “Financial Officer Grants ”. A
salary package that comprises the monthly gross salary, in accordance with
our salary scales (Class 4), and more benefits such as health care
insurance, 13th month, holiday allowance and if applicable school fees
allowance
- Relevant
recognized experience for the function will be valorised.
Applicants are also required to commit to the
vision, mission, and values of Enabel: Enabel’s Vision, Mission
& Values
Following this recruitment procedure, a
shortlist of successful applicants may be constituted which may be sourced in
the next three years for similar job openings.
Every person who fulfils the conditions listed
in our job advertisements may apply. Enabel is committed to equal opportunities
and diversity in its workforce. We do not discriminate based on gender, origin,
age, religion, sexual orientation, disability status or any other factor other
than competence.
Are you interested?
Apply HERE with an application letter and your updated CV, at the
latest by 14 July 2024.
Only applications that are registered here via
our online portal will be considered.
Position Title: Senior Engineer (m/f) –
Tanzania
Location: Dar es Salaam, Tanzania
Reference: 22151
Enabel is a Belgian development agency. Our mission is to
build a sustainable world where all live under the rule of law and are free to
thrive. With our partners, we offer solutions addressing pressing global
challenges – Climate Change, Social and Economic Inequalities, Urbanisation,
Peace and Security, Human Mobility – and promoting Global Citizenship. We
have over 20 years’ of experience in areas ranging from education and health
care to agriculture, environmental protection, digitalization, employment, and
governance. Enabel’s expertise is eagerly sought after by partners around the
globe – ranging from the Belgian government, European Union institutions,
governments of other countries, and the private sector. We work with civil
society, research institutes as well as businesses and we foster fruitful
interaction between development policy and other areas.
With over 2,100 staff,
Enabel manages about 170 projects in more than twenty countries, in Europe,
Africa and the Middle East.
Background
Enabel is operating in Tanzania in accordance with article
7 (iii) of the General Agreement between The United Republic of Tanzania and
The Kingdom of Belgium on Development Co-operation signed on 16th of October
2002, and the introduction Letter from the Embassy of Kingdom of Belgium N°
2018/023 signed on 25th January 2018 on the transformation from BTC into Enabel.
Enabel has different infrastructure works across its
projects in support of the different interventions and result areas. These
include but are not limited to the construction of bridges, hostels and
dormitories and other centers with emphasis on sustainable and alternative
building methods / social relevant construction. It is in that regard, that
Enabel is seeking a qualified senior Engineer to oversee and support the
implementation of the construction works within the portfolio.
Job description
The Senior Engineer will report to the Country Director,
leads will lead the infrastructure hub in Tanzania, will work in close
consultation with the respective Project Managers and will be backed up by
thematic experts from East African Region and HQ (Water, Energy and
Architecture) to ensure that eco-construction concepts are well integrated into
the initial design.
The tasks and responsibilities of the Senior Engineer, as
Head of the Infrastructure Hub, include:
- Coach,
pilot, advise, and train the Infrastructure Hub engineers, based in the
respective projects;
- Lead the
organization of the infrastructure activities, including capacity
development and awareness raising, with a special focus on involving the
appropriate authorities and institutions at the regional and district
levels in the preparation process and execution of works, including
maintenance activities,
- Establish
the planning of infrastructure activities and draw up the roadmap for the
execution of the various contracts (works, services, supplies, framework
agreements, etc.),
- Join
regular site visits during construction/rehabilitation works,
- Provide
capacity building to District engineers with regards to quality
supervision of infrastructure civil works and management of works
contracts.
- Technically
support the procurement office and / or the Engineers in the engagement
and monitoring of infrastructure contracting and consulting companies in
line with the Belgian procurement law,
- Supervise
the review of technical designs and drawings including technical
specifications for project components related to infrastructure,
- Ensure
quality and cost control of all activities related to the infrastructure
component of the projects,
- Supervise
(through the Enabel engineers and the consultant engineers on site) the
implementation, execution, construction and/or rehabilitation of school
dormitories (between 5 and 10 in Kigoma, 1 in Tabora), WASH facilities in
selected schools (approx. 25), small works in TVET centers in Kigoma,
beekeeping collection centers in 3 regions, and any other
construction/rehabilitation in the future.
Your profile
- A Tanzanian
National
Required qualifications and experience
- Master of
Science in Civil Engineering, or any master’s degree in a related field
from a recognized institution
- Bachelor of
Science in Civil Engineering
- Training in
Construction designs and Management is an asset
- Registered
by the Engineers Registration Board
- Minimum of
10 years of relevant experience in the design and supervision of project
construction
- At least 2
years of relevant experience in development cooperation, donor-funded
projects
- Experience
in public procurement (preparation of tender documents, follow-up of
evaluation, negotiation and contracting)
Specific competencies, skills, or knowledge
required:
- Strong
coordination skills to support with management of a complex project with
many stakeholders;
- Good
knowledge of AutoCAD (Auto Computer Aided Design)
- Knowledge
of BIM (Building Information Modelling) is an asset;
- Monitoring
and evaluation competencies
- Capacity
for reporting
- Excellent
diplomatic and networking skills, allowing for interaction and dialogue
with a wide range of public, private, research and civil society actors
- Good
knowledge of computer software (MS 365, SharePoint, etc.)
- Excellent
communication skills (fluent in verbal and written in English and Swahili)
- Excellent
management and organizational skills.
- Good
Listening and Comprehension skills.
- Collaborative
governance mindset (Self-responsible, accountable, authentic
communication)
We offer you
·
A
fascinating job in an international environment.
·
A
contract of 40 months.
·
You
are based in Dar es Salaam with frequent travels to other regions and districts
where infrastructure work is being implemented
·
A
salary package that comprises the monthly gross salary, in accordance with our
salary scales (Class 6), hospitalization/healthcare insurance, 13th month, holiday
allowance, and if applicable school fees allowance
·
Relevant
recognized experience for the function will be verified.
Every person who fulfils the conditions listed in our job
advertisements may apply. Enabel is committed to equal opportunities and diversity
in its workforce. We do not discriminate on the basis of gender, origin, age,
religion, sexual orientation, disability status or any other factor
Are you interested?
Apply HERE with an
application letter and your updated CV, at the latest by 14 July 2024.
Only applications that are registered here via our on-line
portal will be considered
Telegram group: CLICK HERE
Whatsapp Group 1: CLICK HERE
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